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Office Assistant

2 months ago

Leeds, Leeds, United Kingdom BJSS Full time
About Us

We're a leading technology consultancy, renowned for our innovative approach to solving complex problems. With a rich history dating back to 1993, we've established ourselves as a trusted partner for some of the world's leading organisations.

Our commitment to excellence has earned us numerous awards, including a prestigious Queen's Award for Enterprise in the Innovation category. We operate from 26 locations globally, bringing together diverse teams of experts who thrive in our collaborative and open culture.

We're dedicated to delivering world-class solutions and are now seeking an Office Assistant to join our Leeds office.

About the Role

This is an exciting opportunity for a motivated individual to work in a fast-paced technology consultancy environment. As an Office Assistant, you'll be part of our established Operations Team, working closely with internal stakeholders to ensure seamless day-to-day operations.

Your responsibilities will include:

  • General Duties:
    • Reception duties: answering phones, receiving deliveries, arranging couriers, and managing mail
    • Administrative Duties:
      • Supplies: maintaining stock levels of stationery and office supplies, ordering new stock as needed
      • Travel Arrangements: booking taxis, accommodation, train tickets, and occasional flights and visas
      • Diary Management: managing the meeting room schedule through Outlook
      • Office Environment: maintaining a safe, tidy, and efficient environment across all BJSS floors
      • General Housekeeping: ensuring the office and kitchens are tidy and all associated tasks are completed regularly
      • Training: assisting with the organisation of the training programme, ordering food and beverages for in-house courses, and providing support on the day
    • Accounting Duties:
      • Purchase Orders: raising purchase orders, ensuring sign-off by authorised personnel prior to purchasing goods
      • Invoices: requesting and chasing invoices for all items paid for on the company credit card
    • Compliance Duties:
      • Visitors: meeting and greeting all visitors, arranging and catering when required
      • Record keeping: ensuring relevant record keeping is maintained to a high standard
      • Office Handbook: updating the handbook when processes change
    • Events:
      • Monthly Staff Socials: organising and arranging stock for the monthly socials, sending out invitations, and recording attendance
      • Quarterly Town Halls, Summer Strategy Event, Christmas Party: assisting with arrangements in the run-up to and during or after these events
      • Client events: assisting with arrangements in the run-up to and during or after these events
    • Project Management Support:
      • Problem-solving: identifying creative solutions for office regeneration and improvements
      • Improvement initiatives: supporting planning and execution of office improvement initiatives in a timely and cost-effective way
      • Change management: assisting the transition of new processes, office setups, or technologies with minimal disruption to daily operations

We're looking for a self-motivated, enthusiastic, and detail-oriented individual with excellent time management and interpersonal skills. You'll need to be able to use initiative, be proactive, and work without supervision. Flexibility around working hours and commitment are essential.

About You

We offer a range of benefits, including:

  • Flexible benefits allowance – you choose how to spend your allowance
  • Industry-leading health and wellbeing plan
  • Life Assurance (4 x annual salary)
  • 25 days annual leave plus bank holidays
  • Discounts – we have preferred rates from dozens of retail, lifestyle, and utility brands
  • An industry-leading referral scheme with no limits on the number of referrals
  • Flexible holiday buy/sell option
  • Electric vehicle scheme
  • Training opportunities and incentives
  • Giving back – the ability to get involved nationally and regionally with partnerships to get people from diverse backgrounds into tech

Please note that we are unable to provide Visa Sponsorship for this role.