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Plymouth, Plymouth, United Kingdom Plymouth University Full time{"title": "Administrative Support Specialist", "content": "Key ResponsibilitiesAs an Administrative Support Specialist, you will provide high-quality administrative support to the Executive Team within the Faculty of Health. Your duties will include providing routine support in the School Office, engaging with a dynamic team, and prioritizing and managing an...
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Executive Support Specialist
2 months ago
Hays Specialist Recruitment Limited is seeking a highly skilled and experienced Executive Assistant to join their team. As an Executive Assistant, you will provide administrative support to senior team members, ensuring the smooth operation of the office.
Key Responsibilities- Meeting Coordination: Diarize and coordinate meetings, venues, and visit schedules for individuals and the team.
- Event Planning: Organize events, including venue booking, communication, and publicity, under the guidance of senior team members.
- Document Preparation: Produce a range of documents, such as letters, emails, reports, and training materials, using Microsoft Office applications.
- Presentation Creation: Create high-quality presentations using PowerPoint or Sway from draft documents provided.
- Data Management: Maintain manual and computerized data, records, or systems.
- Customer Service: Act as the first point of contact for the team, receiving calls, emails, and general enquiries, and triaging to the appropriate team members.
- Meeting Support: Provide administrative support for meetings, preparing papers and reports, circulating to attendees, taking notes, recording, and tracking actions.
- Data Analysis: Undertake analysis and interpretation of data and produce detailed reports and complex information to support officers.
- Project Management: Provide professional project management support to the School Improvement team as required.
- CORRESPONDENCE: Produce, respond to, and draft correspondence on behalf of Directors.
- Qualifications: NVQ Level 3 in admin, business studies, or equivalent; GCSE Maths and English - Grade C or above.
- Experience: Experience of providing senior admin support.
- Skills: Accurate and attention to detail; high competence across MS office applications.
- Competitive Salary: A highly competitive salary.
- Career Progression: An exciting career path with opportunities for further progression.
- Pension Scheme: Local Government Pension Scheme.
- Employee Benefits: Cycle to Work and Tech Schemes; Employee Assistance Programme; Occupational Health Services; Corporate Flu and eye care voucher schemes; Staff discount schemes provided via Employee Benefits Choice and Discounts for Teachers.
