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Purchasing Ledger Manager
2 months ago
Morgan Jones Limited is seeking a highly skilled Sales & Purchase Ledger Manager to join their finance team. As a key member of the team, you will be responsible for managing the sales and purchase ledger, ensuring accurate and timely processing of financial transactions.
Key Responsibilities- Credit Control and Customer Management: Be accountable for credit control function and minimising customer debt to the company.
- Liaison with Sales Team: Liaising with the Sales Team where necessary and keeping them informed of those customer accounts which will shortly be out of terms and advising on the necessary action to be taken.
- Financial Transaction Processing: Ensuring customer payments are processed in a timely, efficient, and accurate manner, including cash book completion for month-end close-down.
- Account Reconciliation: Proactively ensure that all customer accounts are reconciled and that statements are sent out monthly.
- Customer Query Resolution: Ensure that customer queries due to shortages and prices are resolved.
- Month-End Closure: Be involved in the month-end closure and reconciling the ledger to the nominal accounts.
- Credit Application and Scoring: Provide confirmation of information on customer credit application forms and running credit scoring reports.
- Financial Reporting: Prepare balance and turnover reports for the group to be completed and submitted within the agreed timescales.
- Invoice Processing: Receive and record invoices onto our company software.
- Invoice Authorisation: Authorise invoices promptly to avoid late payment.
- Purchase Order Matching: Matching invoices to purchase orders.
- Query and Credit Request: Raise queries/credit requests for incorrect quantities/pricing and liaise with the relevant manager.
- Purchase Ledger Reconciliation: Take care of reconciling the purchase ledger to the nominal ledger every month and producing month-end reports.
- Supplier Payment Files: Preparing weekly supplier payment files in GBP, EUR, and USD for submission to the Treasury department.
- Cashflow Requirements: Inform the Cost Accountant of upcoming cashflow requirements.
- Foreign Currency Management: Dealing with foreign currencies, mainly EUR & USD being mindful of exchange rates.
- Finance Department Operations: To keep the Finance Manager aware, in a timely manner, of developments/issues affecting the smooth operation of the Finance Department.
- Team Collaboration: To work as part of the finance team fostering a friendly and productive office environment.
- Department Objectives: Ensure that the objectives set for the Finance Department are achieved in the most efficient way.
- Information Processing: Review and monitor all information processed by the department, paying particular attention to detail, and ensuring that it is dealt with in a timely fashion.
- Supplier and Intercompany Balances: Reconcile supplier and intercompany balances every month to a strict deadline.
- Compliance and Risk Management: Personally comply with all policies, procedures, and risk assessments relevant to role and responsibilities.
- Computer Literacy: Computer literate with a good working knowledge of Excel.
- AP/AR Ledger Experience: A minimum of 5 years of AP/AR Ledger experience is essential.
- Team Management: You will need experience of working within a team and managing staff.
