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Financial Operations Coordinator

2 months ago

Brentford, Greater London, United Kingdom Reed Full time
Job Description

We are seeking a dedicated and detail-oriented Financial Operations Coordinator to support the Business Manager in managing the school's financial processes. This role is ideal for someone who is meticulous, has a strong understanding of financial operations within an educational setting, and is capable of handling sensitive information with the utmost confidentiality.

Key Responsibilities:
  • Undertake financial processes under the guidance of the Business Manager, ensuring accuracy and efficiency in all financial transactions.
  • Input monthly journals and bank statements for accurate bank reconciliation, maintaining a high level of attention to detail.
  • Monitor finance inputs, process invoices, manage direct debits, and BACS payments, ensuring timely and accurate processing.
  • Support school fund trips and events with payment entries, maintaining a clear and organized record of all financial transactions.
  • Investigate Aged Creditors and Debtors, reconcile supplier statements, and resolve queries, demonstrating strong analytical and problem-solving skills.
  • Process staff expenses and prepare BACS payments, ensuring compliance with company policies and procedures.
  • Reconcile government grants monthly, including ESFA GAG, Pupil Premium, and Pupil Premium Plus, maintaining a high level of accuracy and attention to detail.
  • Assist with the preparation of monthly management accounts and year-end audits, providing valuable support to the Business Manager.
  • Maintain and archive finance records and files, ensuring compliance with company policies and procedures.
  • Prepare and submit VAT claims, ensuring timely and accurate processing.
  • Collaborate on payroll preparation and respond to staff payroll queries, providing excellent customer service.
  • Manage financial assistance claims and invoice processing, ensuring efficient and accurate processing.
  • Support the Business Manager with HR and operational administrative tasks, demonstrating a high level of flexibility and adaptability.
Requirements:
  • Proven experience in financial administration, preferably within an educational setting.
  • Strong organisational skills and the ability to work to deadlines and targets.
  • Knowledge of financial procedures and the ability to maintain confidentiality.
  • Proficiency in handling sensitive information and ensuring data protection.
  • Excellent communication skills and the ability to support the school's ethos and aims.
  • Willingness to participate in relevant meetings, training, and professional development.