Operations Coordinator

1 week ago

Bury, Borough of Bury, United Kingdom Crown Oil Environmental Ltd Full time
About the Role

Crown Oil Environmental Ltd is seeking a highly organized and detail-oriented Operations Coordinator to join our team. As an Operations Coordinator, you will play a crucial role in ensuring the smooth operation of our fuel system inspections and administrative tasks.

Key Responsibilities
  • Inspection Coordination: Coordinate and organize Planned and Contracted Fuel System Inspections on clients' Fuel Systems, ensuring timely completion and accurate reporting.
  • Administrative Support: Provide prompt and accurate feedback to the operations office after each customer visit, ensuring seamless communication and issue resolution.
  • Quality Assurance: Ensure that the attending engineer provides a concise written report based on on-site findings and any non-compliances, as well as all required parts, maintaining high standards of quality and adherence to processes.
  • Sample Management: Ensure that fluid samples from fuel systems (including day/bulk tanks) are taken, documented, and sent to the laboratory for testing, and manage the return of associated sample reports.
  • Work Coordination: Assist with booking small to medium works, ensuring efficient scheduling and resource allocation.
  • RAMS Management: Assist with the issuance of RAMS (Risk Assessment and Method Statements) and, where required, liaise with the Environmental Management Team.
  • Team Support: Support the Operations Team as needed, ensuring seamless collaboration and issue resolution.
  • Material Management: Ensure that materials are available daily, with support from the compliance and technical coordinator & environmental management team.
  • Customer Support: Support the specific requirements of designated customers, ensuring all services and needs are professionally and proactively addressed.
  • Documentation: Issue electronic associated documentation after works are completed, or as needed, ensuring accurate and timely reporting.
  • Financial Management: Ensure that all completed works are accurately costed and passed for invoicing, maintaining high standards of financial accuracy and transparency.
  • Purchase Order Management: Support in raising Purchase Orders and maintaining reliable and consistent relationships.
Requirements
  • Previous Experience: Previous experience in a coordination or administrative role, preferably in a similar industry.
  • Organizational Skills: Strong organizational and multitasking skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Communication Skills: Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues, customers, and stakeholders.
  • Technical Skills: Proficiency in MS Office and other relevant software, with the ability to learn new systems and technologies quickly.
  • Pressure Management: Ability to work well under pressure and meet deadlines, maintaining a high level of productivity and accuracy in a fast-paced environment.

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