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Depot Operations and Health and Safety Coordinator

2 months ago

Cardiff, Cardiff, United Kingdom DPD Group UK Full time
Job Title: Depot Operations and Health and Safety Administrator

We are seeking a reliable and experienced Depot Operations and Health and Safety Administrator to join our friendly and hardworking depot operations administration team.

Key Responsibilities:
  • Administer the complete Owner Driver Franchise process daily, including inputting authorised stops, payment processing, stop merging, entering vehicle mileages to the portal, and financial reconciliation to depot reports.
  • Order uniform and PPE, conduct stock checks, issue receipts, and arrange for the cross-charging of uniform.
  • Conduct audits of the ODF portal for vehicle registrations, expiry of contracts, and new Driver Registration numbers.
  • Conduct investigations into missing hand-held units called Saturn's, identify when last seen, and contact the relevant self-employed driver.
  • Maintain the administration of the Saturn Portal.
Health and Safety:
  • Ensure contractor documents are signed and all annual contract documents are in date and filed.
  • Responsible for logging all depot defects and managing the HS14 defect book.
  • Required to regularly review the depots list of Fire Marshalls, First Aiders, and FLT drivers, and where necessary book training, update posters, and distribute.
  • Assist DQM with quality checks and update the depot HSE board as and when required.
  • Responsible for ensuring the crew room HSE folder is up to date and that all HSE posters are displayed.
  • Responsible for keeping the depot fire log up to date and ensuring the scheduled checks are diarised and adhered to.
  • Provide cover for the duties of the Depot Administrator.
  • Carry out such other duties as may reasonably be requested by the Management Team.
Environmental:
  • To assist the DQM with the accurate recording and reporting of the pollution incident response plan (PIRP) bi-annually.
  • To assist the DQM with the maintenance of the depot ENV folder.
Requirements:
  • You will have proven and demonstrable experience of working in a fast-paced administrative role ideally gained within the transport industry (but this is not essential).
  • You will have strong analytical skills with an awareness of quality assurance and auditing.
  • You will have strong communication skills with a confident telephone manner and have a willingness to go the 'extra mile' to help your depot achieve ever-greater heights.
  • Excellent administration skills with the ability to use Microsoft Office / G Suite programmes.
  • Demonstrate a high level of accuracy, self-motivation, and organisation.
  • Demonstrate the core DPD DNA values of Passion, Respect, Honesty, Flexibility, Caring, and Accountability.
Benefits:
  • Holiday trading.
  • Enhanced maternity and paternity package.
  • Free life assurance of 4 x salary on joining the pension scheme.
  • Free onsite car parking for all employees.
  • Health Kiosks visiting every location.
  • Vitality at Work.
  • Discounted shopping from 100's of retailers including up to 5% off supermarket shopping.
  • Milestone Days off to celebrate with your family and friends.
  • For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses.

DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a great number of development and promotion opportunities.

If you identify with our aims and values and can help us deliver our customers' promises, then this is the job for you.