Operations Coordinator
1 week ago
Xcel Recruitment is seeking a highly organized and detail-oriented Operations Assistant to join their team in London. As a key member of the operations team, you will play a crucial role in ensuring the smooth day-to-day running of the office.
Key Responsibilities:
- Prepare and submit damage reports in accordance with company procedures.
- Administer orders for crates and ensure timely delivery.
- Book overnight accommodation and arrange night-out money for road crews.
- Monitor and respond to emails in a timely fashion, ensuring prompt assistance to internal and external stakeholders.
- Assist with closing down removal files under company procedure and forward them to the relevant department.
- Ensure all paperwork is correctly completed by crews and office staff.
- Debrief crews upon their return to the yard.
- Generate purchase orders and assist subcontractors with their weekly workings.
- Respond to requests for information and project support as required by colleagues within the operations team and across all departments.
- Work collaboratively with other departments across the company, dealing with queries as required.
- Provide materials lists to the warehouse daily and work closely with warehouse operatives.
- Provide holiday/absence cover within the department.
Requirements:
- Acting as a point of contact for internal and external stakeholders, ensuring prompt assistance and advising the Operations Manager as necessary.
- Good IT abilities, including proficiency in MS Office (Word, Excel, and Outlook).
- Ability to identify and resolve problems.
- Ability to manage and prioritize jobs.
- Good organizational skills with attention to detail and a professional mindset.
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