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Operations Supervisor

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Acton, Greater London, United Kingdom Rock Recruitment Full time

Company Overview: Rock Recruitment is collaborating with a prominent Mechanical and Electrical Contractor that boasts a robust footprint across Ireland, the UK, and Europe. We are in search of an Office Coordinator to enhance their project operations.

Role Overview: The selected candidate will oversee the daily operations of the project office, ensuring efficiency and organization in various administrative tasks.

Key Responsibilities:

  • Manage the printing and upkeep of all physical project documentation.
  • Procure office supplies and ensure timely delivery and organization.
  • Verify and appropriately store incoming office supplies.
  • Digitally archive delivery notes and forward them to the finance department.
  • Collaborate with the primary document controller to address any discrepancies and implement necessary document modifications.
  • Oversee the downloading of project documents onto the server, ensuring accurate updates of incoming information.
  • Track the status of documents and comments related to outgoing information.
  • Conduct quality checks and upload all outgoing documentation to the main contractor's platform.
  • Guide the team on file naming conventions and compliance with quality standards.
  • Generate reports for the Project Director, including site statistics and overdue documents.
  • Maintain and structure the site server, ensuring that folders and files adhere to company protocols and quality assurance procedures.
  • Administer the Asite platform, supervising user access and ensuring quality control.
  • Facilitate the document workflow between internal teams and subcontractors, ensuring proper distribution of incoming information.
  • Provide training on the Asite platform to the supply chain as needed.

Compensation: The organization is prepared to offer a competitive salary that exceeds market standards for this position, with a preference for candidates who have prior experience in the construction or M&E sectors.