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Senior Administrative Manager
2 months ago
The Senior Administrative Manager will play a crucial role in supporting the NTD Department in functioning effectively and efficiently. This position involves coordinating administrative and support systems, procedures, and sub-teams essential for the management of the NTD portfolio.
Key Responsibilities- Administrative Support: Oversee the creation and renewal of consultancy agreements with Human Resources, ensuring appropriate procedures are followed and records are kept updated.
- Contract Management: Manage the contractual organization of the team of internationally located technical consultants and work with the relevant Global Disease Advisor to coordinate all aspects of support missions undertaken by them.
- Meeting Support: Ensure professional meeting support for all external NTD meetings with donors and international partners as requested by the NTD SMT. This includes logistics, room bookings, agendas, slides, recording, virtual participation where required, and minute documentation and distribution.
- Information Management: Assemble information as required for presentations, communications, and reports, and manage internal document storage systems (Microsoft SharePoint and Teams).
- Reporting and Compliance: Support the Grant Directors and IFT to compile key donor milestone reports and ensure a fully functional and accessible external ShareFile system for key donor groups where required.
- Communication and Collaboration: Support communications both within the NTD Department team and with external stakeholders through dissemination of newsletters and maintaining contact lists.
- Travel Support: Provide travel support to the SMT and Grant Directors where requested.
- Team Management: Manage/supervise NTD Dept Coordinator.
- Additional Duties: Undertake additional ad-hoc administrative duties as required.
The ideal candidate will have a sound experience in supporting a complex widespread team and will excel in coordinating administrative and support systems and ensuring the effective implementation of health projects.
Requirements- Education: Educated to A-level standard or equivalent experience.
- Experience: Relevant experience in an administrative support role.
- Technical Skills: Proficiency in using programmes across the Microsoft suite.
- Personal Qualities: Highly organized and proactive, strong administration skills, excellent attention to detail, ability to work in a fast-paced environment, managing multiple tasks and prioritizing as necessary, strong written and oral communication skills, time management skills, and ability to handle sensitive information and maintain confidentiality.
