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School Office Manager

2 months ago

Harrow, United Kingdom Twentyfour Recruitment Group Full time
Job Title: School Office Manager

We are seeking a highly organized and detail-oriented School Office Manager to join our team at TwentyFour Recruitment Group.

Key Responsibilities:
  • Lead administrative support for the school, ensuring seamless day-to-day operations.
  • Oversee the front office function, providing exceptional customer service to students, staff, and visitors.
  • Line manage the finance assistant/receptionist, providing guidance and support as needed.
  • Lead HR and Recruitment functions across the school, ensuring compliance with regulations and best practices.
  • Support the School Business Manager with finance requirements, providing accurate and timely information.
Main Duties and Responsibilities:
  • Manage the school's email inbox, responding to queries and escalating issues as necessary.
  • Deal with student and staff absences, ensuring accurate records and timely communication.
  • Work closely with the admissions officer to ensure smooth admissions processes.
  • Identify, update, and create effective administrative processes as required, improving efficiency and productivity.
  • Act as receptionist, answering phones and providing a warm welcome to visitors.
  • Ensure school security arrangements are always complied with, maintaining a safe and secure environment.
  • Act as the lead fire marshal, ensuring compliance with fire safety regulations.
  • Monitor stock levels and ordering of admin supplies, ensuring the school is well-equipped and prepared.
  • Line manage a junior team member, providing training and guidance to ensure their success.
  • Ensure all staff records are maintained accurately and completed, ensuring compliance with regulations.
  • Monitor staff attendance, addressing any issues or concerns promptly.
  • Support the School Business Manager and Headteacher with general HR advice, providing guidance and expertise.
  • Take control of recruitment for the school, ensuring documents and compliance are up to date.
  • Prepare and issue staff contracts, ensuring accuracy and compliance.
  • Ensure relevant staff members complete new starter processes, ensuring a smooth onboarding experience.
  • Support the Finance Assistant, providing guidance and support as needed.
  • Identify missing invoices and action, ensuring timely payment and compliance.
  • Attend and participate in relevant meetings as and when required, staying informed and up-to-date.

This is a busy and varied position, requiring a methodical, calm, and composed individual who thrives in a fast-paced environment. If you have excellent ICT skills, experience in an education setting, and are flexible and open to change, we encourage you to apply.

This is an office-based position, Monday to Friday, pm. This is term-time only plus 3 weeks. We are an equal opportunity employer and welcome applications from candidates who match the above requirements.