School Office Manager

2 days ago

Harrow, United Kingdom Twentyfour Recruitment Group Full time
Job Title: School Office Manager

We are seeking a highly organized and detail-oriented School Office Manager to join our team at TwentyFour Recruitment Group.

Key Responsibilities:

  • Lead administrative support for the school, ensuring seamless day-to-day operations.
  • Oversee the front office function, providing exceptional customer service to students, staff, and visitors.
  • Line manage the finance assistant/receptionist, providing guidance and support as needed.
  • Lead HR and Recruitment functions across the school, ensuring compliance with regulations and best practices.
  • Support the School Business Manager with finance requirements, including budgeting and forecasting.

Main Duties and Responsibilities:

  • Manage the school's email inbox, responding to queries and escalating issues as necessary.
  • Deal with student and staff absences, ensuring accurate records and timely communication.
  • Work closely with the admissions officer to ensure smooth admissions processes.
  • Identify, update, and create effective administrative processes to improve efficiency and productivity.
  • Act as receptionist, answering phones and providing a warm welcome to visitors.
  • Ensure school security arrangements are always complied with, maintaining a safe and secure environment.
  • Act as the lead fire marshal, ensuring compliance with fire safety regulations.
  • Monitor stock levels and ordering of admin supplies, ensuring the school is well-equipped and resourced.
  • Line manage a junior team member, providing training and development opportunities.
  • Ensure all staff records are maintained accurately and completed, including attendance and performance management.
  • Monitor staff attendance, addressing any issues or concerns promptly.
  • Support the School Business Manager and Headteacher with general HR advice, ensuring compliance with regulations and best practices.
  • Take control of recruitment for the school, ensuring documents and compliance are up to date.
  • Prepare and issue staff contracts, ensuring accuracy and compliance.
  • Ensure relevant staff members complete new starter processes, ensuring a smooth onboarding experience.
  • Support the Finance Assistant, ensuring accurate financial records and timely reporting.
  • Identify missing invoices and action, ensuring prompt payment and compliance.
  • Attend and participate in relevant meetings as and when required, ensuring effective communication and collaboration.

This is a busy and varied position, requiring a high level of organization, communication, and problem-solving skills. If you are a motivated and detail-oriented individual with experience in an education setting, we encourage you to apply.

Requirements:

  • Good written and communication skills, with the ability to adapt to different audiences and situations.
  • Methodical, calm, and composed, with the ability to thrive in a fast-paced environment.
  • Excellent ICT skills, with experience using a range of software applications and systems.
  • Experience in an education setting, with a strong understanding of the sector and its challenges.
  • Flexible and open to change, with a willingness to adapt to new situations and priorities.

This is an office-based position, Monday to Friday, with a term-time only plus 3 weeks contract. We are an equal opportunities employer, committed to diversity and inclusion. If your skill set and experience match the above requirements, we encourage you to apply today.

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