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Executive Coordinator

2 months ago

Slough, Slough, United Kingdom IRIS Full time
About the Role

We are seeking a highly organized and experienced Executive Assistant to provide top-tier support to our Managing Directors. As an integral part of our expanding global business, you will work closely with key leaders and contribute to our ambitious growth plans.

Key Responsibilities
  • Executive Support: Manage complex diaries, prioritize appointments, and ensure smooth scheduling for our MDs.
  • Meeting Support: Prepare agendas, take minutes, and follow up on action items to keep our projects on track.
  • Presentation Development: Use your PowerPoint and Excel expertise to craft presentations and reports that clearly communicate business data and insights.
  • Stakeholder Liaison: Act as a key point of contact between our MDs, managers, and external partners, ensuring clear and professional communication.
  • Travel Coordination: Arrange seamless travel plans, including accommodation, flights, and transfers, for a smooth experience.
  • Administrative Tasks: Process expense claims, approve holidays, and manage purchase orders through our internal systems.
  • Team Events: Plan and execute events that bring our team together, whether in the UK or US.
  • Collaboration: Work closely with the EA team to coordinate efforts across different locations and provide holiday cover when needed.
Requirements
  • Experience: Proven track record as an Executive Assistant to senior executives, with extensive diary management experience in a fast-paced environment.
  • Technical Skills: Proficiency in Microsoft Office, PowerPoint, Excel, Concur, and Word is essential.
  • Business Acumen: Understanding of general business practices and the ability to present data in a business context.
Competencies
  • Quick Decision-Making: Ability to make sound decisions swiftly in a dynamic environment.
  • Team Collaboration: Excellent teamwork skills, with the ability to work collaboratively with colleagues across the globe.
  • Organisational Excellence: Strong organisational skills and exceptional attention to detail.
  • Communication Skills: Outstanding interpersonal and communication abilities, ensuring effective interaction with a wide range of contacts.
  • Adaptability: Flexibility to work under pressure and meet tight deadlines.