Studio Operations Manager

3 weeks ago

Bishopsgate, United Kingdom IDA Recruitment Ltd Full time
Position: Studio Operations Manager

Salary: £30,000 - £35,000 (includes £2,500 travel allowance)

A fantastic opportunity has arisen for a Studio Operations Manager to become a vital part of a dynamic architecture firm.

The cohesive team is in search of a proactive and organized individual to facilitate the efficient operation of their studio.


Working Hours:
Monday to Friday, 09:30am - 6:00pm, with the flexibility to work remotely on Fridays.

Benefits:
Includes a lifestyle and wellbeing plan, a straightforward health plan with discounted gym memberships, professional development opportunities, pension scheme, and 23 days of holiday, increasing to 30 days with tenure.

The ideal candidate will possess excellent communication skills and demonstrate substantial experience in administrative roles, preferably within the design sector.

A meticulous attention to detail is crucial, along with strong organizational skills and the ability to thrive in a fast-paced environment.


  • Proficient in Microsoft Office, with experience in Adobe Suite and a solid understanding of social media platforms such as LinkedIn and Instagram. This friendly practice offers a diverse role with the chance to shape your responsibilities.
Key Responsibilities:
  • Overseeing daily studio operations and remote work arrangements.
  • Managing inventory of office supplies, cleaning, and catering materials for remote employees.
  • Coordinating with the landlord on all property-related matters, including access and security.
  • Scheduling and managing meeting spaces.
  • Arranging refreshments for meetings and maintaining meeting areas throughout the day.
  • Acting as the primary point of contact for the practice, managing the phone system, welcoming visitors, and handling deliveries.
  • Updating the practice website and managing social media communications with support from the Social Media Working Group.
  • Organizing internal meetings, project presentations, and practice updates.
  • Ensuring the Practice Handbook is current and communicating studio processes to the wider team.
  • Coordinating the practice's participation in networking events as needed.
  • Supporting Sustainability Champions in developing and promoting sustainability initiatives.
  • Assisting in the review and enhancement of environmental and CSR policies.
  • Maintaining ongoing ISO14001 certification with guidance from external consultants and the management team.
  • Assisting with HR administration and onboarding new staff, including IT setup and workspace allocation.
  • Planning social events at the studio and organizing seasonal outings.
  • Coordinating a regular CPD program with assistance from team members and organizing additional training sessions as required.
  • Serving as the main contact for the Trainee Program and assisting in trainee management.
  • Arranging fire safety and risk assessments to ensure compliance with legislation, with support from external consultants.
  • Monitoring and organizing fire warden and first aid training as necessary.
  • Managing studio health and safety, including statutory signage and PPE requirements.
  • Keeping abreast of relevant legislation and making recommendations as needed.
  • Assisting in the review and update of all practice policies and procedures.
  • Supporting IT arrangements and services, including practice filing systems and documentation.
  • Assisting with maintaining practice accreditations as required.
  • Providing support for financial management tasks, including tracking expense receipts for the external bookkeeper/accountant and ensuring timely payments to suppliers.

IDA Recruitment Ltd specializes in office support recruitment across London, working with a variety of sectors including creative startups, third sector organizations, and professional services.

We pride ourselves on our extensive experience in the London market and our commitment to fostering long-term, respectful relationships with candidates, helping them achieve their potential.

Due to the high volume of applications, we may not be able to respond to every submission. Successful candidates can expect to be contacted within five working days.

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