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Executive Assistant

2 months ago

Glasgow, Glasgow City, United Kingdom Iconic Resourcing Full time
About the Role

We are seeking a highly organized and proactive Executive Assistant to join our dynamic Commercial Disputes & Regulation team within a leading UK law firm. As a key member of the team, you will provide vital support to fee earners, ensuring the smooth running of daily operations and making a tangible impact in the team.

Key Responsibilities
  • Document Management: Draft, proofread, and produce high-quality documents, correspondence, and presentations using advanced software like Word, Excel, Adobe, and more.
  • Workflow Management: Stay ahead of deadlines, manage diaries, meetings, and inboxes, ensuring fee earners have everything they need to perform at their best.
  • Client Relationship Management: Handle client files, open and close matters, liaise with finance, manage billing, and maintain client contact databases.
  • Event and Meeting Coordination: Arrange travel, manage room bookings, and ensure seamless execution of internal and external meetings.
  • Proactive Problem-Solving: Liaise with internal teams and external clients to resolve issues, from IT assistance to invoicing queries.
Requirements
  • Strong organizational skills with the ability to manage multiple tasks and priorities.
  • Meticulous attention to detail, ensuring the accuracy of documents and correspondence.
  • Proven experience as a Legal PA or executive assistant, ideally within a disputes environment.
  • A confident communicator who can liaise effectively with all levels of staff and clients.
  • Tech-savvy, with experience using tools like BundleDocs, Adobe, and various document management systems.
About Us

Iconic Resourcing is a leading UK law firm that values exceptional support and administrative skills. We offer a collaborative and high-energy work environment, where you will have the opportunity to make a tangible impact in our Commercial Disputes & Regulation team.