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Senior Executive, eDiscovery Specialist
2 months ago
About Herbert Smith Freehills
We are a leading global law firm that advises many of the world's largest and most ambitious organizations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, we are at the heart of the new global business landscape providing premium quality, full-service legal advice.
The Opportunity
This role is responsible for managing multiple complex eDiscovery matters, including day-to-day engagement with instructing teams, advising and implementing eDiscovery best practices.
The Role
This Senior Executive will be responsible for managing a wide variety of cases, as delegated by Managers and/or the Senior Manager, and will guide and mentor more junior team members. The role will ensure the overall provision of high-quality services and will play a key part in building the reputation of the eDiscovery team both internally and externally.
Key Responsibilities
- Working under the direction of the eDiscovery Manager and/or senior manager to identify and understand client needs, assisting with the execution of the recommended technical solutions and supporting with the delivery of an effective solution throughout the life of a matter.
- On a daily basis, this will include being responsible for processing data, ingesting data into Relativity, running searches across Relativity workspaces, creating review batches and coding layouts in Relativity, preparing productions and exports from Relativity, supporting legal review teams with their review workflows, and maintaining project files.
- Maintaining the integrity of client and firm data, including evidence handling, processing, and data tracking.
- Liaising with other team members to ensure that correct solutions and processes are implemented at a cost-effective level and work is delivered on time.
- Acting as the bridge between junior and senior team members, proactively QCing junior team members' work.
- Ensuring internal procedures around quality control are being followed at all times.
- Collaborating with managers and other ALT personnel to design and implement defensible workflows as needed.
- Ensuring tasks undertaken are carried out professionally and adhere to the project guidelines (where relevant).
- Reporting on the progress of assigned tasks in a concise and timely way.
- Participating in post-case reviews.
- Advising on eDiscovery processes and protocols, including communicating with Client Technology/Litigation Support representatives of clients.
- Maintaining financial hygiene to ensure time recording is always accurate and up to date.
- To the extent that problems arise, in consultation with the eDiscovery Managers, trouble-shooting problems and liaising with the software providers to resolve any issues.
- Working with the eDiscovery Managers and Senior Managers to develop, maintain, and continuously improve best practice eDiscovery processes.
- Maintaining effective and productive working relationships with Alternative Legal Services colleagues, HSF legal teams, and third-party partners.
- Assisting with the reporting, billing, and other team administration tasks.
Qualifications, Skills, and Experience
Essential
- Must have 4+ years' eDiscovery experience (law firm or service provider).
- Deep understanding and practical day-to-day use of eDiscovery technology, specifically Relativity and Nuix, including data processing, data ingestion, database setup, searching, production, threading, near de-duplication, clustering, and active learning.
- Strong documentation and communication skills, including effective collaboration with case teams, eDiscovery team, and service providers.
- Experience working within a similar team at the required level.
- Expertise supporting document reviews and case work.
- A curious mind and solutions-oriented approach to providing client service.
- Strong problem-solving skills, with a proactive approach to dealing with multiple projects to very strict deadlines.
- Able to manage and resolve problems effectively, dealing confidently and concisely with internal stakeholders.
Desirable
- Experience of supervising more junior staff, ideally including identifying and responding to training needs.
- Understanding of disclosure obligations in different jurisdictions (specifically UK and US litigation, UK and US regulators).
- Experience of working with legal review teams (LPOs or in-house legal teams).
- Experience of data collection processes (including the use of Cellebrite).
- Advanced in MS Windows, MS Office Applications (specifically Excel).
- Understanding of the approach required to working in a global team, including navigating different communication styles, working styles, and time zone challenges.
- Ability to think strategically and ensure that continuous process improvement is formally captured, implemented, and disseminated.
