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Band 4 Site Administrator
2 months ago
Position Overview
We are seeking a motivated and experienced individual to take on the role of Site Administrator within our organization. This position involves overseeing a dedicated team of administrative professionals across multiple locations. The successful candidate will be based primarily at one site but will be required to travel to various locations as needed. Travel expenses will be reimbursed.
The ideal candidate will demonstrate strong teamwork abilities, as they will be responsible for coordinating coverage for administrative duties and may need to step in to provide support during peak times.
Key Responsibilities
- Supervise a team of administrative staff, ensuring efficient operations across multiple sites.
- Manage staff schedules and ensure timely approval by relevant management.
- Assist with the management of a vehicle fleet, ensuring proper utilization and maintenance.
- Oversee calendar management and scheduling for team members.
- Coordinate with external contractors, facilitating site inductions and monitoring project progress.
- Provide financial services, including cash handling and reporting.
- Compile and present reports on various operational metrics as required.
- Conduct health and safety assessments to ensure compliance with regulations.
About Our Organization
Avon and Wiltshire Mental Health Partnership NHS Trust is a diverse healthcare provider with a commitment to delivering high-quality mental health services. Our team of over 5,000 professionals is dedicated to serving a wide population across various regions.
We pride ourselves on fostering a supportive environment that values the well-being of both our staff and the individuals we serve. Our approach is centered around inclusivity and diversity, recognizing that a varied workforce enhances our ability to provide exceptional care.
Essential Qualifications
- Experience in facilities management or a related field.
- Proven line management and supervisory skills.
- Strong customer service orientation, particularly in high-pressure situations.
- Knowledge of health and safety regulations and risk assessment procedures.
- Familiarity with financial management practices, including petty cash handling.
- Proficient in administrative support, including meeting documentation and minute-taking.
- Excellent IT skills, particularly in word processing and spreadsheet applications.
We encourage applications from individuals of all backgrounds, particularly those from underrepresented communities, as we believe that diversity strengthens our organization.
