Trustee Support Specialist

3 weeks ago

Greater Manchester, United Kingdom CREATIVE SUPPORT Full time

Are you a highly organized individual looking for a flexible and impactful position within a vibrant not-for-profit organization?

Creative Support is in search of a remarkable Personal Executive Assistant to deliver extensive administrative and secretarial assistance to our Board of Trustees and senior leadership team.

Role Overview:

My goal is to identify the ideal candidate to assist our voluntary Board of Trustees. This position offers adaptable working arrangements and can be tailored to part-time or full-time schedules. It is particularly suited for:

  • A full-time professional with evening availability, eager to support various departments and acquire diverse professional experience.
  • A mature student with evening availability seeking to apply their organizational and administrative expertise in a professional environment.
  • An individual with personal commitments who can attend regular evening meetings while working part-time with some hours from home.

About Creative Support:

We provide assistance to individuals throughout England with a broad spectrum of support needs and manage approximately 1,000 units of supported housing as a Registered Provider of Social Housing. Governed by our Board of Trustees, our mission is vital in creating a positive impact for thousands of individuals nationwide.

Working alongside myself as Creative Support's Company Secretary, I am looking for a dedicated and enthusiastic colleague to undertake the following responsibilities:

Key Responsibilities:

  • Meeting Coordination: Organize and schedule meetings, manage communications, and distribute invites and virtual log-ins.
  • Administrative Support: Arrange meetings and oversee room bookings, travel plans, and expense management.
  • Agenda Management: Collaborate with the Chair to finalize agendas and prepare papers, presentations, and speakers.
  • Preparation and Follow-Up: Get ready for meetings and manage follow-up tasks with a team of personal assistants.
  • Minute Taking: Accurately record and circulate minutes, reports, and documentation.
  • Record Keeping: Maintain attendance records, apologies, and conflicts of interest.
  • Event Coordination: Assist the Company Secretary, Chair, and Chief Executive Officer in organizing the Annual General Meeting and other events.
  • Trustee Recruitment: Collaborate with the Company Secretary to manage the recruitment and onboarding of new trustees.
  • Support Functions: Serve as a point of contact for trustees and shareholding members.
  • Other Duties: Execute tasks as directed by the Chair, CEO, and Company Secretary.

Candidate Profile:

  • Proactive and professional with proven experience in a secretarial or administrative capacity.
  • Exceptional organizational and prioritization abilities.
  • Strong communication skills to effectively coordinate the Board of Trustees.
  • Proficient with IT and online applications, including MS Word, Excel, and PowerPoint.
  • Passionate about the mission, values, and ethos of Creative Support. Flexible and able to attend regular evening meetings.

Why Join Us?

  • Supportive Environment: Become part of a friendly team that values collaboration.
  • Professional Development: Access high-level training through our award-winning in-house training provider, Creative Academy.
  • Competitive Benefits: Enjoy a pension with company contribution, free life assurance, 25 days of paid annual leave plus bank holidays, and an additional day off for your birthday.

Working Hours:

This role can be full-time (37.5 hours) or part-time (minimum of 22.5 hours). Our Head Offices are easily accessible by public transport. Some work may be conducted from home, with attendance at evening meetings being essential.

Diversity and Inclusion:

Creative Support is a welcoming and inclusive Equal Opportunities employer. We embrace diversity and encourage applicants from all backgrounds and cultures. As a Disability Confident Employer, we welcome applications from individuals with disabilities, and as a Stonewall Diversity Champion, we actively encourage applications from the LGBT+ community.

Vacancy Reference Number: 80589

Applications for this role must be submitted via the Creative Support website using the above vacancy reference number.

We can only accept applications from candidates who are located in and eligible to work within the UK. – This post will not be open to Sponsorship under the UKVI scheme.

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