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Assistant for Project Financial Management

3 months ago

Leeds, Leeds, United Kingdom Tetra Tech Full time
Position Overview
The Project Financial Operations Assistant is an integral part of a dedicated team, consisting of 6 assistants and 2 senior members, all under the guidance of the Project Finance Manager. This role requires a proactive and adaptable approach to meet the evolving needs of the organization.

Key Responsibilities
  • Utilize the TLX Oracle system to facilitate project setups, ensuring compliance with company policies regarding delegated authority and risk management.
  • Collaborate with various departments to support intercompany project activities and invoicing processes.
  • Develop and maintain revenue and cost completion budgets, making adjustments as necessary.
  • Ensure timely and accurate invoice generation and processing.
  • Enhance invoicing efficiency through effective communication channels including email and virtual meetings.
  • Build and nurture strong working relationships with Project Managers and Directors, serving as a reliable point of contact for project finance inquiries.
  • Conduct reconciliations for project fees and invoices as needed.
  • Perform monthly audits and tasks to maintain the accuracy of system data.
  • Provide support for supervisors on essential tasks such as project reporting.
  • Handle additional duties, which may include client-specific tasks or report generation as required.
  • Assist accounts receivable with queries related to credit notes.
  • Support the completion of external supplier questionnaires.
  • Maintain the client database, ensuring accurate credit scores and invoicing instructions.
Required Skills and Qualifications
  • Proven ability to prioritize and manage workload effectively, ensuring compliance with strict deadlines while maintaining composure under pressure.
  • High level of accuracy and efficiency in work output.
  • Capability to work independently as well as collaboratively within a team environment.
  • Strong understanding of fee adjustments, budget modifications, and invoice discrepancies.
  • Proficient in relevant software applications, particularly Microsoft Excel (including look-ups and pivot tables).
  • Familiarity with project accounting and revenue recognition principles is advantageous.
  • Excellent written and verbal communication skills, with the ability to articulate project setup, budgeting, and invoicing matters clearly.
  • Previous experience in a similar role with comparable responsibilities and challenges is preferred, with a solid understanding of project-based finance.
  • Professional demeanor aligned with organizational practices and policies.
About Tetra Tech
Tetra Tech is a premier provider of specialized consulting and engineering services for projects globally. We leverage the strengths of a large, multibillion-dollar organization while maintaining a client-focused approach across more than 400 locations worldwide. Our commitment to sustainability and resilience drives our solutions for clients.

At Tetra Tech, we foster a collaborative environment that encourages individual performance, innovation, and creativity. We offer competitive compensation and benefits to our employees.

For further details about our organization, please visit our website. We appreciate the interest of all applicants; however, only those selected for an interview will be contacted. Tetra Tech is an equal opportunity employer, welcoming applications from qualified candidates regardless of their background. We are committed to discussing flexible working arrangements for this role, including options for reduced hours or flexible scheduling to support work-life balance.

Our culture at Tetra Tech values and embraces diversity, recognizing the unique contributions of each individual.