Event Coordinator

1 month ago

London, Greater London, United Kingdom Media IQ Recruitment Ltd Full time
Event Coordinator Job Description

Media IQ Recruitment Ltd is seeking a highly organized and detail-oriented Event Coordinator to join our team.

Job Summary:

We are looking for an experienced Event Coordinator to assist with the coordination and organization of business Awards Evenings, Forums, and Roundtable events, as well as assisting with 2 annual exhibitions.

Key Responsibilities:

  1. Work with the web team and marketing manager to maintain the in-house awards platform and website, ensuring accuracy and up-to-date information.
  2. Coordinate the judging days, either in-person or virtually, and ensure smooth execution.
  3. Monitor table sales and collect guest information, including dietary requirements, via the website and email.
  4. Research and produce sponsored assets, negotiate with suppliers, and source, order, and proof trophies for each event.
  5. Manage the table setup onsite, including name places, centrepieces, and sponsor assets.

Forums:

  1. Collaborate with the marketing and web team to set up the website for registrations.
  2. Manage online registrations and track attendance numbers, dietary requirements, and other relevant details.
  3. Liaise with the editorial team to organize roundtable events, including emailing invites, collecting responses, and monitoring attendee numbers.
  4. Maintain a running budget for the event and ensure costs are kept within the budget provided by the Commercial Director.
  5. Oversee the virtual/physical event on the day.

Requirements:

  1. Experience in organizing awards evenings (desirable)
  2. High attention to detail
  3. Excellent communication and interpersonal skills
  4. Able to work from Central London offices twice a week
  5. 2:1 Degree (or higher)
  6. Strong written and spoken English
  7. Team player

If you are a motivated and organized individual with a passion for event management, please apply for this exciting opportunity.

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