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Facilities Operations Manager

2 months ago

Preston, Lancashire, United Kingdom Reed Full time

Job Summary:

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Reed. As a key member of our Estates and Facilities Management Department, you will be responsible for managing the service and repair portal, providing administrative support, and ensuring an efficient and cost-effective maintenance response service.

Key Responsibilities:

  • Interpret maintenance requests and allocate contractors within agreed technical and financial parameters.
  • Manage the Estates repair-line service, monitor reactive requests, and analyze performance of contractors.
  • Collate and interpret engineers' reports to ensure statutory remedial action is taken.
  • Coordinate with internal business support teams.
  • Input and interrogate technical information within various CAFM systems.
  • Manage the collection of meter readings across the county.
  • Monitor and control estate-related utilities and services and conduct site audits as necessary.
  • Understand and interpret risk assessments & method statements to issue permits to work.
  • Assist in procuring service contracts and construction quotations and tenders in line with procurement directives.
  • Administer, process, and approve requisitioning of purchase orders and financial documents.
  • Support the Estates Department with administrative duties, including arranging meetings and minute-taking.
  • Participate in the 'out of hours' on-call rota.

Requirements:

  • Experience in administrative support within an estates or facilities management context.
  • Strong organizational skills and the ability to manage multiple tasks efficiently.
  • Excellent communication skills and the ability to handle enquiries tactfully.
  • Ability to work flexibly and participate in an on-call rota.

What We Offer:

  • Weekly pay.
  • Inclusive and supportive work environment.