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Purchase Ledger Supervisor

2 months ago

Birkenhead, Wirral, United Kingdom Cammell Laird Full time
About the Role

Cammell Laird is seeking a highly skilled and experienced Purchase Ledger Supervisor to join our Finance Department. As a key member of our team, you will play a crucial role in ensuring the accuracy and efficiency of our purchase ledger operations.

Key Responsibilities
  • Financial Operations
    • Assist the Purchase Ledger Manager in overseeing the daily operations of the purchase ledger team, ensuring accuracy and efficiency in processing supplier invoices, expenses, proformas, supplier payments, and bank reconciliations.
  • Supplier Management
    • Handle and resolve complex supplier queries in a timely and professional manner.
    • Maintain strong relationships with suppliers and internal departments to facilitate smooth operations.
  • Expense Management
    • Oversee the processing of employee expenses, ensuring compliance with company policies and accuracy.
    • Review and approve expense claims, addressing any discrepancies or issues.
    • Reconciliation and overall administration of the Company Credit Card and Soldo Cards.
  • Proforma Invoices
    • Manage the payment and tracking of proforma invoices.
    • Ensure proforma invoices are correctly matched to corresponding purchase orders and payments.
  • Supplier Payments
    • Perform the preparation and processing of supplier payments, ensuring adherence to payment terms.
    • Processing of FOREX payments and ensuring all currency variances are appropriately accounted for and cleared from ledgers.
    • Ensuring that any aged invoices, overdue for payment, are chased internally to ensure that suppliers are paid to terms.
    • Payments when required, Wages/PAYE/Manual Pension/Soldo transfers and any other payments.
  • Bank Reconciliations
    • Oversee the reconciliation of bank statements of all the departments bank accounts, including foreign currency and Barclaycard.
    • Investigate and resolve discrepancies promptly, ensuring accurate financial records.
  • Process Improvement
    • Identify and recommend process improvements to enhance efficiency and accuracy in P2P activities.
    • Assist in the development and maintenance of standard operating procedures and policies.
  • Communication and Liaison
    • Maintain effective communication with suppliers and internal stakeholders.
    • Provide support and information as needed to the Purchase Ledger Manager and other team members.
  • Reporting
    • Prepare and present regular reports on purchase ledger activities and performance to the Purchase Ledger Manager.
    • Assist in month-end and year-end closing processes, providing necessary documentation and analysis.
Requirements
  • 3+ years of Purchase Ledger Administrative experience in a busy office environment.
  • Previous experience of Excel.
  • Excellent communication skills.
  • Confident with working high volumes of data whilst maintaining high standard of accuracy.
  • Able to identify, challenge and recommend process improvements.
  • Strong focus on customer success.
  • Organised and resilient under pressure.
  • Positive attitude, keen passion for driving efficiency and self-development along with strong team orientation.
  • AAT Level 4 preferred.
  • Excellent Microsoft Skills, including Excel, PowerPoint, and Word.