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Administrative Coordinator

2 months ago

London, Greater London, United Kingdom Shallan Group Full time

We are a dynamic and forward-thinking organization with a diverse portfolio spanning hospitality, manufacturing, real estate, and procurement/logistics services. Our London head office plays a crucial role in providing management services to our various subsidiaries, fostering a collaborative and fast-paced environment. We pride ourselves on our commitment to excellence and are seeking a highly skilled Administrative Coordinator to join our team and contribute to our continued success.

Are you a proactive and organized individual with a knack for multitasking and a passion for administration? We are looking for an Administrative Coordinator who will be a key player in ensuring the smooth operation of our London office. In this role, you will be the backbone of our office, providing vital support to our Directors, CFO, and Accounts Department. You will manage a wide range of administrative tasks and maintain a professional, efficient, and welcoming office environment.

  • Administrative Support: Provide comprehensive support to Directors, CFO, and the Accounts Department, including managing diaries, scheduling meetings, organizing travel arrangements, and ensuring seamless communication across all levels of the organization.
  • Reception and Communication: Respond to inquiries professionally, ensure messages are relayed promptly and accurately, and maintain a positive and welcoming atmosphere for visitors.
  • Event Coordination: Organize and coordinate office events, including daily lunches for the team and other staff gatherings, research and book venues and restaurants for meetings and events, and manage logistics to ensure smooth execution.
  • Office Management: Oversee the day-to-day running of the office, ensuring it is fully stocked with necessary supplies, including beverages, stationery, and other essentials.
  • Fleet Management: Maintain the company's fleet of vehicles, scheduling regular maintenance and ensuring all vehicles are in compliance with relevant regulations.
  • Mail and Courier Services: Manage all incoming and outgoing mail, including arranging for courier services, taxis, and deliveries as required.

We offer a competitive salary, opportunities for growth, and a central London location with easy access to public transportation. If you are a highly motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Requirements:

  • 3 years of experience in administrative roles
  • Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook)
  • Excellent communication and interpersonal skills
  • Ability to work in a fast-paced environment
  • Driving license (preferred)

Language:

  • English (preferred)