Executive Assistant to the Chief Executive, Office for Local Government

3 weeks ago

Bristol, Bristol, United Kingdom UK Civil Service Full time

Position Overview

We are seeking an Executive Assistant to the Chief Executive of the Office for Local Government. This position offers a unique opportunity to be integral to the establishment and growth of this new office. The successful candidate will assist the Chief Executive in various critical aspects of their responsibilities, ensuring that their priorities are effectively communicated and understood throughout the organization.

This role presents an exciting chance to operate within a dynamic private office setting, engaging with a diverse range of tasks. You will play a pivotal role in managing the Chief Executive's daily operations, helping to prioritize their schedule, shape their agendas, and support them in executing their duties efficiently. Joining the Office for Local Government at this stage provides a remarkable opportunity to contribute to the organization's development and the formulation of its strategic goals.

The ideal candidate will possess exceptional relationship-building abilities and be a proficient communicator, capable of quickly comprehending and articulating complex matters to colleagues at all levels. You will excel in identifying challenges and devising innovative solutions while fostering a culture of excellence and high performance. As a visible and professional representative of the senior leadership team, you will advocate strongly for the organization.

We are looking for an individual who is highly organized, with outstanding time management and prioritization skills. A positive and adaptable mindset is essential to achieve favorable outcomes in a fast-paced environment. You will also be instrumental in coordinating efforts to strengthen relationships with other government departments, local authorities, and key stakeholders to fulfill objectives that are vital for communities nationwide.

Key Responsibilities

  • Assuming a prominent portfolio of responsibilities, you will need to acquire knowledge of relevant areas within the Office for Local Government and the Department for Levelling Up, Housing and Communities, assimilating information swiftly and establishing connections with senior personnel and their teams.
  • Overseeing the Chief Executive's calendar to ensure timely interactions with essential stakeholders.
  • Maintaining significant stakeholder relationships, particularly with departmental teams, including the sponsor team.
  • Providing support during meetings by documenting notes and actions, capturing key information, and aligning it with the current strategic direction, while ensuring that relevant tasks are completed within designated timelines.
  • Efficiently managing the workflow for your principal by commissioning information, ensuring they focus on their priorities, coordinating and delivering high-quality, timely advice to inform decisions, and representing their views within the organization.
  • Assisting the Chief Executive in their internal and cross-government communications.
  • Conducting horizon scanning to identify and analyze emerging issues for resolution.

Candidate Profile

  • Exceptional organizational skills with the ability to collaborate effectively, build consensus, and influence outcomes in a fast-paced environment.
  • Strong interpersonal, stakeholder, and communication skills, including the confidence to engage with diverse groups of senior stakeholders and provide constructive challenges when necessary.
  • Excellent verbal and written communication skills, with the ability to convey detailed information succinctly.
  • Proven track record of resilience and adaptability under pressure, with the capacity to adjust to rapidly changing circumstances while balancing competing demands and maintaining a focus on delivering high-quality results.
  • A genuine interest in the local government sector, coupled with a strong enthusiasm for enhancing the environment in ways that make a tangible difference for citizens.

Assessment Criteria

During the selection process, candidates will be evaluated against the following criteria:

  • Effective Communication and Influence
  • Strategic Perspective
  • Quality Service Management
  • Timely Delivery

Compensation and Benefits

In addition to a competitive salary, the Department for Levelling Up, Housing and Communities offers contributions towards membership in the Civil Service Defined Benefit Pension scheme, along with:

  • Tailored learning and development opportunities
  • Flexible working arrangements
  • A culture that promotes inclusion and diversity
  • An average employer contribution of 27% towards your pension

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