Project Coordinator

1 month ago

Milton Keynes, Milton Keynes, United Kingdom Volkswagen Full time
Project Executive Job Description

Calex is a specialist training and consultancy organisation working in partnership with several market-leading automotive manufacturers. We are currently seeking to recruit a Project Executive to join the Technical Training team at the Volkswagen National Learning Centre in Milton Keynes.

About the Role

The successful candidate will ensure that product launches, new courses, blended learning and a variety of tactical projects are delivered to timescales and budgets under the direction of the Learning Content and Production Manager.

Key Responsibilities
  • Plan and implement projects in line with brand expectations according to agreed process
  • Agree project scope, goals and deliverables to the Volkswagen Group, Brands and Learning Services
  • Report on projects to meet contractual obligations and meet stakeholder expectations
  • Ensure that quotes, budgets, Purchase Order's and invoices are processed and communicated in line with current procedures
  • Manage supplier relationships – monitor performance against service level agreements, chair regular meetings, maintain open feedback regarding service and monitor spend against budget
  • Facilitate effective project meetings as and when required
  • Maintain excellent communication regarding project status to all stakeholders
  • Manage project resource allocation to a range of teams and external agencies / stakeholders
  • Manage the course scheduling logistics including pilots and Train the Trainer
  • Show clear problem / conflict solving resolutions when applicable
  • Ensure seamless flow of project activities
  • Ensure working relationships are effective for timely project completion
  • Undertake your duties in a professional and punctual manner, reflecting and championing Calex, and VWG's values and expectations at all times
  • Work closely with the Calex Account Management team, and other key personnel, to manage its relationship with VWG, and ensure that KPIs are achieved
  • Adhere to and follow all policies and procedures
  • Undertake ad-hoc reporting and administration, as well as attending meetings (onsite and offsite) as deemed necessary by Calex and VWG
About You
  • Experience in project co-ordination / management
  • Experience in co-ordinating multiple projects for high profile customers
  • An engaging and dynamic communicator
  • Good level of IT knowledge
  • Good working knowledge of Smartsheet
  • Experience of strong financial control and risk management
  • Ability to guide and support group decisions to align with organisational goals
  • Excellent all round project planning and organisational skills
  • A team player yet capable and willing to work on own initiative
  • Comfortable with taking an innovative approach to the solution of business delivery issues.
Values
  • Caring & Supportive
  • Open & Honest
  • Welcoming & Inclusive
  • Collaborative & Inspiring
  • Enjoyable & Rewarding
  • Flexible & Adaptable
  • Accountable & Reliable
  • Healthy & Sustainable

If you have the skills and experience we are looking for, please apply with your CV and a covering letter detailing your suitability for this role.

We offer a competitive salary and benefits package, including car allowance and 25 days paid annual leave.

Calex will undertake the relevant employment checks with any successful candidate, including contacting nominated references and checking ID, driving licence and right to work in the UK.

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