Administrative Officer for Evaluation Initiatives

3 weeks ago

London, Greater London, United Kingdom Cabinet Office Full time

Position Overview

The Cabinet Office is looking to appoint a new Executive Officer to enhance its dynamic program aimed at making UK Government initiatives more grounded in evidence and improving public outcomes.

As part of the Cabinet Office Delivery Group, which encompasses the Mission Delivery Unit and the Government Strategic Management Office, we are located in London and promote hybrid working with an expectation of at least 60% office presence.

Role Responsibilities

This position is within a collaborative Cabinet Office-HM Treasury unit. Our mission is to ensure that the effectiveness of policies and programs is central to governmental decision-making.

We engage with all central government departments, offering specialized guidance and support for their evaluation strategies. Additionally, we assist HM Treasury in scrutinizing evidence and evaluation plans linked to departmental funding proposals.

Our team invests in impactful, innovative research both within and outside the government through various funding opportunities. We collaborate closely with multiple stakeholders and lead initiatives aimed at enhancing the transparency of research outputs and equipping civil servants with evaluation skills.

Joining our team places you at the heart of government, where you will contribute significantly to the evidence-based formulation of policies and programs. We encourage you to explore our initiatives for further insights into our work.

As an Executive Officer, you will encounter numerous opportunities to challenge yourself, acquire new skills, and advance your career. You will work collaboratively within our team and manage a diverse workload in a fast-paced environment. Adapting to shifting priorities and proposing effective solutions will be essential. Regular communication with a wide array of individuals and organizations, both within and outside government, will be a key aspect of your role. You will be proactive and take initiative, with ample guidance and support from your line manager and fellow Evaluation Task Force members.

Key Activities

  • Preparation of briefings and documents - crafting monthly ministerial briefings, addressing FOI requests, preparing meeting materials, and ensuring all documents are suitable for submission to the Deputy Director, while coordinating with the team to manage workload effectively.
  • Team management - collaborating with HR and Finance to address recruitment needs and manage team budgets efficiently.
  • Relationship building - developing and maintaining connections with Ministerial Private Offices within the Cabinet Office and HM Treasury, as well as across the Civil Service.
  • Diary Coordination - organizing and managing the Deputy Director's schedule, resolving conflicts, and prioritizing their commitments.
  • Email Management - overseeing the Deputy Director's inbox, ensuring urgent matters are identified and addressed promptly, while also managing the team's mailbox effectively.
  • Meeting and travel logistics - coordinating travel arrangements, accommodations, and hospitality for official trips, as well as managing meeting logistics, including room bookings and document circulation.
  • Flexible teamwork - leading tasks as necessary to provide additional support and potentially developing your own projects on behalf of the Deputy Director.

Candidate Profile

  • Exceptional multitasking and coordination capabilities.
  • Meticulous attention to detail.
  • Strong written and verbal communication skills.
  • Proficient stakeholder management abilities, engaging effectively with diverse individuals across the organization.
  • Competent in using Excel, Word, Gmail, and Teams.
  • Discreet in handling sensitive personal information.
  • Excellent interpersonal skills, fostering positive relationships with government colleagues, particularly senior management.
  • We seek a candidate with the right personal attributes: enthusiasm, energy, proactivity, a collaborative spirit, and the ability to work independently while remaining adaptable in a demanding environment.

Additional Information

At least 60% of your working hours should be spent at your primary workplace, with travel to other locations for official duties also contributing to this requirement.

Behaviors

We will evaluate candidates against the following behaviors during the selection process:

  • Managing a Quality Service
  • Delivering at Pace
  • Working Together
  • Communicating and Influencing

Benefits

In addition to a competitive salary, the Cabinet Office contributes significantly towards your membership in the Civil Service Defined Benefit Pension scheme. Other benefits include:

  • Tailored learning and development opportunities.
  • Flexible working arrangements.
  • A culture that promotes inclusion and diversity.
  • An attractive pension scheme with substantial employer contributions.
  • A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30 days.

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