Project Coordination Specialist

3 weeks ago

Norwich, United Kingdom Venterra Group Full time

Company Overview:

Established in 2021, Venterra is a pioneering wind energy services organization committed to advancing the clean energy transition. We specialize in engineering, constructing, and supporting the operations of significant wind projects globally, offering expert, technical, and comprehensive services throughout every phase of the project lifecycle. Our ambition is to emerge as the global leader in services and a strategic ally facilitating the swift growth of the wind sector.

By acquiring and integrating a diverse portfolio of specialized supply chain firms with complementary skills and expertise, including Balltec, CAPE Holland, FoundOcean, Gavin & Doherty Geosolutions, INSPIRE Environmental, Naver Energy, Partrac, Ordtek, and Osbit, Venterra delivers innovative and efficient engineering solutions and services to top developers and installation contractors worldwide. Our offerings encompass market-leading Geoscience, Environmental, Design, Advisory, and Survey services, along with our construction phase solutions and back-deck mission equipment.

As we continue to grow, we are seeking a Project Coordination Specialist to become an integral part of our Site Operations team within the Geoscience Service Line.

Role Overview:

The Project Coordination Specialist will be essential in facilitating project management functions by ensuring effective coordination, communication, and documentation throughout the project lifecycle.

Key Responsibilities:

  • Assist in the preparation and distribution of project reports, ensuring all documentation is accurately filed and readily accessible. Provide regular updates on project status to stakeholders.
  • Support team leaders in the quality assurance and quality control (QA/QC) of client deliverables, ensuring adherence to ISO9001 standards and that outputs meet the required specifications. Gather client feedback and address any concerns.
  • Manage the administrative tasks related to project initiation and closure, including archiving, establishing data environments, and updating project tracking systems.
  • Assist the resourcing coordinator in monitoring offshore representative timesheets, tracking costs, and performing other administrative duties.
  • Help oversee project budgets and financial expenditures, coordinating the assignment of project personnel.
  • Organize and facilitate project meetings by preparing agendas, documenting minutes, and disseminating them to relevant parties.
  • Support team leaders in developing and maintaining project timelines. Foster communication among project team members and stakeholders to ensure seamless project execution.
  • Monitor project challenges and collaborate with the team to resolve them in a timely manner.
  • Ensure compliance with all applicable regulations, standards, and policies throughout the project.

Required Expertise:

  • Experience in geoscience project administration or coordination.
  • Ability to effectively manage multiple tasks and priorities.
  • Strong time management skills to meet deadlines.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite.
  • Capability to analyze data and produce reports.
  • Understanding of project management methodologies and frameworks.
  • Knowledge of QA/QC processes related to ISO9001.
  • Basic knowledge of budgeting, financial tracking, and cost management.
  • Willingness to support team members and contribute to shared objectives.
  • Commitment to maintaining the confidentiality of sensitive project information.

Additional Qualifications:

Candidates should be highly organized and motivated individuals with strong communication skills, a solid work ethic, and a dedication to technical excellence, personal efficiency, and career advancement through Continued Professional Development.

Commitment to Diversity:

At Venterra, we prioritize inclusion and diversity in all our endeavors. We recognize that fostering an inclusive environment is vital to upholding our organizational values. We continuously strive to enhance our practices to be more inclusive and equitable. We are an equal opportunity employer, and our vision is for Venterra to be a workplace where individuals from all backgrounds feel welcomed and valued.

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