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Project Coordinator

2 months ago

London, Greater London, United Kingdom RED Engineering Design Full time
Job Description

We are seeking a highly organized and detail-oriented Project Coordinator - Junior to join our team at RED Engineering Design. As a key member of our project management team, you will be responsible for providing administrative support to our sector project team.

Key Responsibilities:

  • Provide administrative support to the sector project team, including coordination of project-related tasks, document preparation, and data entry.
  • Act as a point of contact for project-related tasks, including compilation and formatting of specifications, reports, and presentations.
  • Reconcile corporate credit card activity on a monthly basis.
  • Perform general typing duties, including production of letters, reports, and presentations using standard company templates.
  • Minute and action taking at sector team meetings.
  • Arrange couriers and receive packages for distribution.
  • Assist with the completion of expenses and timesheets on behalf of your sector project team.
  • Administer holiday leave for project sector team.
  • Arrange domestic and international travel, preparation of itineraries, and insurance following the company travel policy.
  • Support project QA compliance and document filing.
  • Maintain and update of Contact Relationship Management Database (CRM).
  • Support Ethics and Risk compliance processes and preparation of necessary paperwork.
  • Assist with onboarding/offboarding sector team members.
  • Ownership of sector team organograms.
  • Coordination of CSCS cards.
  • Assist with engineer site activities, including PPE, risk assessments/methods statements, and monitoring company booking system.
  • Assist with event coordination, internal and external, including CPD's.
  • Raise, track, and issue purchase orders in line with company process.

Requirements:

  • Previous experience in an administration role (preferred).
  • Possess exemplary time management, multi-tasking, and organizational skills while able to work independently.
  • Good organization skills.
  • Good time management skills.
  • Ability to prioritize own workload.
  • Accuracy/excellent attention to detail.
  • Understanding of engineering terms (desirable).
  • Hours flexibility (able to carry out overtime at short notice).
  • Excellent interpersonal and communication skills both orally and written.
  • Ability to work to tight deadlines.
  • Intermediate/advanced knowledge of MS Word, Excel, PowerPoint, Publisher, and Outlook.
  • G-Suite (preferred).
  • Background in consulting or construction (desirable).
  • Good understanding of international working and business operations of a global consultancy (desirable).

Benefits:

  • 23 days annual leave rising to 28 days annual leave over 5 years' service.
  • Holiday purchase and buy back scheme.
  • Hybrid Working.
  • Contributory company pension scheme.
  • Healthcare Scheme via salary sacrifice (Company funded cover is dependant on level).
  • Non-contractual bonus awards.
  • Training sponsorship.
  • Charity volunteering leave.
  • Wellness days/initiatives.
  • Salary commensurate with experience.
  • Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
  • We offer a comprehensive benefits package and are an equal opportunities employer.