Senior Portfolio Manager

3 weeks ago

Bristol, Bristol, United Kingdom Cabinet Office Full time

Job Overview

The Portfolio Office is an innovative unit within the Cabinet Office dedicated to enhancing project and delivery management within CO Digital. Our goal is to refine and advance our methodologies in collaboration with stakeholders, ensuring a supportive and efficient environment for project execution. A key focus is on improving the precision and dependability of our cross-portfolio reporting, which is essential for identifying improvements and monitoring our performance.

We are committed to implementing meaningful, targeted changes that are anticipated to enhance the experiences of our delivery community and its stakeholders. As part of this initiative, we advocate for processes and best practices that empower Cabinet Office Digital to effectively manage and execute its projects. The Portfolio Office champions a flexible approach to project and delivery management, acknowledging the unique nature of each project while striving for standardization where feasible, in partnership with our colleagues.

Our project management methodologies encompass Agile, Waterfall, or a hybrid of both, allowing us to adopt a 'best fit' strategy that aligns with business needs and ensures successful outcomes.

The Portfolio Office promotes professional growth, develops essential tools and governance for successful delivery, offers guidance, coaching, and mentoring, standardizes processes, and emphasizes the importance of continuous improvement and learning.

Role Description

The Portfolio Manager will play a crucial role within the team, collaborating with Portfolio Office colleagues to plan, execute, and report on CO Digital's diverse and high-value portfolio. The incumbent will leverage their expertise in project, program, and portfolio methodologies to oversee the management of the Cabinet Office Digital Portfolio. The Portfolio Manager will assist the Head of Portfolio by managing daily Portfolio activities and practices in alignment with strategic objectives. They will also refine the Portfolio Office's operational practices to align with these strategic goals, utilizing their insights to inform future strategies by identifying and communicating risks, opportunities, strengths, and weaknesses as they arise. The role includes proposing innovative working methods to enhance efficiency and effectiveness.

In partnership with colleagues, the Portfolio Manager will drive performance across CO Digital's Portfolio, evaluating outcome success, ensuring compliance, managing risks, and pursuing opportunities. They will cultivate strong relationships across the Cabinet Office, establishing robust networks that enhance the Portfolio's effectiveness, facilitate constructive dialogue, and promote successful outcomes. The role will support CO Digital's transformation by designing and implementing changes that streamline processes, boost efficiency, upskill personnel, and promote consistency and best practices.

The incumbent will be expected to apply their negotiation and influencing skills to nurture and grow the Portfolio. They will be integral to realizing the Portfolio Delivery strategy, particularly in consolidating CO Digital's daily delivery activities under Portfolio Delivery.

Responsibilities include:

  • Implementing and disseminating best practices while developing and applying project procedures, tools, and techniques to standardize methodologies and achieve efficiencies.
  • Providing reporting, assurance, business intelligence, and insights on behalf of the CO Digital Portfolio Delivery Function.
  • Coordinating project reporting and analyzing performance at the Portfolio level for senior management.
  • Acting as a supportive critical friend to colleagues, coaching staff on effective governance controls and championing staff empowerment and corporate values.
  • Ensuring that project risks, issues, assumptions, and dependencies are managed appropriately, with suitable corporate controls applied.

Candidate Profile

Essential Qualifications:

  • Strong understanding of financial and commercial management.
  • Extensive experience in project and/or portfolio management.
  • Exceptional analytical skills, with a track record of using data to inform decision-making in dynamic environments.
  • Proven relationship management skills, with experience in building collaborative relationships within teams.
  • Excellent communication skills, capable of conveying clear messages to promote best practices at all organizational levels.
  • High resilience and adaptability to changing priorities and processes, with experience in delivering during organizational change being advantageous.
  • Significant experience in managing risks, issues, assumptions, and dependencies, with the ability to mentor others in these areas.
  • Ability to effectively roadmap and monitor multiple complex projects and programs.
  • Previous experience in coaching and mentoring others in relation to the above.

Additional Information:

A minimum of 60% of working time should be spent at the principal workplace, with requirements to attend other locations for official business also counting towards this attendance level.

Behaviors:

Candidates will be assessed against the following behaviors during the selection process:

  • Delivering at Pace
  • Changing and Improving
  • Making Effective Decisions
  • Communicating and Influencing
  • Working Together

Benefits:

Alongside a competitive salary, the Cabinet Office contributes towards a Civil Service Defined Benefit Pension scheme, offering:

  • Learning and development tailored to your role.
  • Flexible working options.
  • A culture that encourages inclusion and diversity.
  • An attractive pension scheme with significant employer contributions.
  • A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.

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