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Executive Assistant to Chief Operating Officer for Luxury Brand
2 months ago
Katie Bard is seeking a highly skilled and experienced Executive Assistant to support the CEO of a prestigious international luxury brand. This role demands a consummate professional who can thrive in a fast-paced, high-pressure environment while maintaining impeccable attention to detail.
Key Responsibilities:- Manage the CEO's diary, prioritizing and scheduling meetings, and juggling conflicting demands with finesse.
- Arrange complex domestic and international travel, crafting detailed itineraries that span multiple time zones and accommodate last-minute changes.
- Oversee comprehensive meeting management, including preparing agendas, curating presentations, and compiling supporting documents.
- Take meticulous notes during high-level meetings, swiftly distribute action points, and coordinate logistics for both on-site and off-site engagements.
- Manage communication flow between the CEO and board members with utmost discretion.
- Assist in crafting polished investor presentations and reports, as well as coordinating exclusive shareholder meetings and annual general meetings.
- Handle sensitive correspondence and documents with the highest level of confidentiality, maintain impeccable filing systems, and process expenses and manage budgets with meticulous accuracy.
- Track key brand initiatives and global projects, preparing and distributing comprehensive progress reports.
- Liaise with department heads across international offices to gather pertinent information for the CEO.
- Proven experience as a Board Level PA/EA within the luxury, high-end retail, events, or related sectors.
- Exceptional organisational skills with the ability to prioritise effectively in a dynamic environment.
- Demonstrated discretion and trustworthiness in handling confidential information.
- Advanced proficiency in Microsoft Office Suite and experience with high-end presentation software.
- Excellent written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.
- Cultural awareness and sensitivity to navigate international business etiquette.
Katie Bard is a leading international luxury brand with a stunning Manchester headquarters. We offer a competitive salary commensurate with experience and the demands of the role, as well as an attractive benefits package including access to our exclusive employee discount programme.
