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Finance Operations Specialist
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Job Overview
An exciting opportunity has emerged for a Finance Operations Specialist to become a vital part of the Finance Team at the East of England Ambulance Service NHS Trust. This role is designed to support the Accounts Payable Function effectively.
Ideal candidates will possess strong IT capabilities, demonstrate meticulous attention to detail, and maintain high accuracy levels. They should be adept at managing their own tasks and exercising initiative in prioritizing responsibilities.
Key Responsibilities
- Ensure accurate entry of invoices into the financial system against valid purchase orders or appropriate nominal codes to facilitate timely payments in accordance with the Public Sector Payment Policy.
- Process invoices associated with direct debits, standing orders, and payroll deductions.
- Address and resolve inquiries from suppliers and other stakeholders within the organization.
- Conduct monthly reconciliations of supplier statements.
- Undertake additional tasks as required by the Accounts Payable & Receivable Supervisor.
- Assist in the execution of financial services in alignment with the Trust's Standing Financial Instructions.
About the Finance Department
The Finance department operates from a central office and is responsible for a diverse range of functions, including the preparation of annual statutory accounts, providing quotes for paramedic services at events, processing a significant volume of invoices annually, and managing numerous transactions through the Agresso finance system.
Qualifications and Skills
Essential Qualifications
- GCSE in Mathematics and English, minimum grade 4, or equivalent qualifications.
Knowledge and Experience
Essential
- Fundamental IT skills with the ability to manage one's workload and demonstrate initiative.
Desirable
- A minimum of two years' experience in purchase ledger or integrated finance systems.
Personal Attributes
Essential
- Strong attention to detail, accuracy, and conscientiousness.
Personal Skills
Essential
- Proficient keyboard skills, familiarity with MS Excel and Word, and the ability to communicate effectively with all organizational levels and external suppliers. Must be literate and numerate.
Additional Requirements
Essential
- Capability to manage a high volume of orders and invoices, multitask efficiently, and meet deadlines. Must be able to use a VDU for extended periods while maintaining confidentiality.
