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Project Documentation Specialist

2 months ago

Inverurie, Aberdeenshire, United Kingdom SWORD Full time
{"title": "Project Documentation Specialist", "content": "About the Role

As a Project Documentation Specialist at Sword Group, you will play a critical role in the effective management of project documentation across various stages of the project lifecycle. This position is essential for ensuring that all documentation is systematically processed, tracked, and maintained, thus contributing to the overall success of our projects.

Key Responsibilities
  • Manage the flow of documents between project teams and stakeholders, ensuring compliance with internal standards and industry regulations.
  • Implement document control procedures, ensuring compliance with project standards and client requirements.
  • Coordinate the transfer of documents between internal teams and external partners.
  • Maintain a tracking system for all documentation, ensuring accuracy and accountability.
  • Conduct regular audits of documentation to uphold integrity and compliance.
  • Provide support and training to project teams on document control processes and tools.
  • Identify opportunities for continuous improvement in document management practices.
Requirements
  • Proven experience in document control within a project environment, preferably in development or decommissioning projects in the Energy sector.
  • Strong understanding of electronic document management systems and related software.
  • Excellent organizational skills with a keen eye for detail.
  • Effective communication skills, both written and verbal.
  • Ability to work collaboratively in a team-oriented environment.
  • Proficient in Microsoft Office Suite.
  • Experience with compliance standards and best practices in document management.
What We Offer
  • Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
  • Flexible working: Flexible work arrangements to support your work-life balance.
  • A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more.
Join Our Team

We are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement.

", "lang_code": "en-US"}