Business Operations Coordinator

1 week ago

Morden, Greater London, United Kingdom Coyles Full time
Job Description

Business Support Officer

This is a 2-month temporary contract with possible further extension based on budget and performance.

Main Purpose of Post/Job Summary

To provide an effective and efficient high standard of business support, both practical and financial to Merton Integrated Learning Disability Team, a multidisciplinary health and social care team, the Team Manager; Service manager and Head of Service as required.

To support the Transition Team, within the Learning Disability Service, Adult Social Care as required.

Duties and Responsibilities
  • To undertake administration work to facilitate and support the Learning Disability and Transition Team.
  • To be responsible for support to the team referrals system, accepting referrals; administration of referral processes and support to the weekly multidisciplinary referrals meeting.
  • To keep accurate records and process all documentation in relation to team systems, for example, Continuing Health Care cases, recording outcomes; scheduled reviews and changes in financial commitments.
  • To regularly maintain and update service databases, e.g., Mosaic for the Transition Team, on behalf of Community & Housing and Children, Schools and Families Departments.
  • To provide detailed minutes and action plans for the fortnightly Learning Disability Team Meeting; monthly Seniors and Lead Professionals Meeting; Team Managers meeting and when delegated the Transition Outcomes Forum.
  • To provide accurate and detailed minutes for professional's meetings with external partners and across services in the council.
  • To organize meetings on behalf of the Team Manager/Service Manager and Head of Service for work relating to the Transition Service.
  • To assist the Team Manager with the monthly budget monitoring process and to manage and support the team financial system.
  • To oversee the ordering of team supplies, equipment, and stationery.
  • To support the team manager with the induction schedule for new team members, ordering IT and team equipment for new staff.
  • To supervise administration staff and support with carrying out their roles by providing supervision. Also, agreeing leave arrangements, ensuring training and development, and providing induction.
  • To provide efficient and effective assistance with projects, complying with all corporate policies and procedures.

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