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Personal Assistant to Senior Executive

2 months ago

London, Greater London, United Kingdom Deverell Smith Recruitment Ltd Full time

Job Summary:

We are seeking a highly adaptable and driven Personal Assistant to support a Senior Executive in a private office setting. This role offers a unique blend of responsibilities, encompassing office administration, property management, and project coordination.

Key Responsibilities:

  • Diary & Office Management: Efficiently manage the Senior Executive's schedule, including organizing meetings, appointments, and travel arrangements. Oversee the day-to-day running of the private office.
  • Project Coordination: Assist with on-site project management tasks, including safety visits and interior design oversight. Ensure projects are completed on time and to the highest standards.
  • Property Management: Support property acquisition and management processes, working closely with solicitors to handle completion statements and other legal documentation.
  • Building & Facilities Management: Liaise with managing agents and oversee the management of private office facilities.
  • Administrative Leadership: Act as the head of administration for the team, ensuring smooth operations and effective communication across the business. Provide support to the Finance Manager and other team members as needed.
  • Document Handling: Manage and maintain private files stored, ensuring confidentiality and easy access when required.

Requirements:

  • Experience: A background in corporate or private PA roles is highly desirable. Experience in property management, project coordination, or a similar versatile role will be an advantage.
  • Flexibility: This is not a full-time role, but it requires someone who is highly flexible and adaptable. The successful candidate will be comfortable working part-time hours with the potential for remote work.
  • Initiative: We need someone who can take charge of tasks, work independently, and be proactive in identifying and solving problems.
  • Personality: We're looking for someone confident, competent, and efficient, with a good bedside manner. The ideal candidate will be a pleasure to work with, able to take instruction well, and demonstrate a willingness to get involved and take on tasks.
  • Communication: Strong communication skills are essential, especially in dealing with solicitors, managing agents, and the wider team.