Document Controller
1 month ago
We are seeking a highly organized and detail-oriented Document Controller with experience in Quality Assurance to join our team at The Highfield Company.
Job SummaryThe successful candidate will be responsible for managing, controlling, and distributing project documentation, ensuring compliance with quality standards and procedures.
Key Responsibilities- Manage, track, and maintain all project-related documents (drawings, specifications, RFIs, contracts, etc.) in compliance with company procedures and client requirements.
- Ensure document control processes are followed, including timely submission and approval of documentation.
- Maintain version control, ensuring all revisions and updates are documented and easily traceable.
- Set up and maintain document registers for both internal and external documentation.
- Distribute documents to relevant teams (production, engineering, site teams, and management) to ensure proper execution of work according to current specifications.
- Liaise with clients, contractors, and suppliers to ensure timely document submission and receipt.
- Prepare documentation handover packages, as-built records, and any required transmittals.
- Collaborate with the Quality Manager to ensure all project documentation aligns with the company's Quality Management System (QMS) and industry standards (e.g., ISO).
- Support the implementation of quality control processes and procedures on structural steel projects.
- Assist in internal and external audits, ensuring that all necessary documentation is up to date and easily accessible.
- Monitor compliance with quality standards, identifying any nonconformities and reporting them to the appropriate stakeholders.
- Maintain records of quality inspections, test results, and material certifications.
- Support the team in preparing inspection test plans (ITPs) and quality reports.
- Proven experience in document control within the construction, engineering, or structural steel industry.
- Familiarity with Quality Assurance/Quality Control practices and procedures, preferably in a fabrication or manufacturing environment.
- Knowledge of industry standards, including ISO 9001 and other relevant certifications.
- Proficiency in document control software (such as Aconex, Viewpoint, or similar), and Microsoft Office Suite (Word, Excel, etc.).
- Minimum 3 years of experience as a Document Controller in the construction or structural steel fabrication industry.
- Experience in Quality Assurance or Quality Control within a fabrication or construction environment is highly desirable.
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