Senior Legal Assistant

2 days ago

Wooburn Green, Buckinghamshire, United Kingdom Zebra Full time
About the Job

Zebra is seeking a highly organized and detail-oriented Senior Legal Assistant to join our team. As a key member of our Legal Department, you will be responsible for providing administrative support to our lawyers and ensuring the smooth operation of our contract management processes.

Key Responsibilities:
  • Assist lawyers with review of contracts, including Software-As-A-Service contracts, parent company guarantees, commercial contract renewals, procurement and third-party vendor contracts, legal advice, and research.
  • Manage signature processes for contracts and other legal documents through Zebra's electronic signing tool.
  • Upload executed contracts, amendments, and other documents into the relevant record in Zebra's Contract Lifecycle Management Tool and file paper copies, if provided, by legal department lawyers.
  • Provide training to other departments with support of lawyers.
  • Be the main point of contact for non-standard NDAs and support the NDA process.
  • Be familiar with the NDA self-service tool and support sales colleagues across EMEA and North America with regards to producing standard NDAs.
  • Review requests for modifications to the standard NDA agreement and respond as necessary.
  • Review and mark-up third-party agreements in line with Zebra NDA policy requirements and liaise with legal department lawyers for assistance with this if required.
  • Liaise with legal operations colleagues in the US for queries relating to the functionality of the tool and any system issues.
  • Ensure that NDAs are executed correctly and uploaded into the database and activated.
  • Support and manage company secretarial compliance, being a supplemental point of contact to the Company Secretarial Senior Legal Assistant on EMEA Company Secretarial matters.
  • Day-to-day company secretarial requirements for Zebra's legal entities and branches, including preparation and review of minutes, consents, notices, resolutions, powers of attorney, and other governance-related documents often in conjunction with outside legal counsel.
  • Receive advice and notifications from outside legal counsel, e.g., annual accounts filing dates, new local legal legislation affecting Zebra entities which may require action.
  • Circulate documents for director signatures in the most cost and time-efficient way and arrange for notarizing and apostille of documents where required.
  • Support the set-up of new legal entities and branches, entity rationalization projects, including mergers, liquidations, strike-offs, and deregistrations in conjunction with the tax and finance teams in both EMEA and the US.
  • Involvement with ad-hoc company projects, instructing outside counsel, and managing costs and billing. Such projects include director changes, banking and borrowing authorities, opening new bank accounts, powers of attorney, registered address changes, dividends, shareholder changes, and company name changes.
  • Liaise with the Brno (Czech Republic) and UK finance teams for filing of annual financial statements and ensuring company compliance in line with local requirements.
  • File emails and company records and documents in a timely manner in the relevant shared mailbox and databases.
  • Respond to requests from colleagues for copies of company documents, minutes, and resolutions, etc.
  • Work collaboratively with the EMEA company secretarial Senior Legal Assistant and the US company secretarial legal support.
  • Provide training on NDA and other processes in conjunction with lawyers.
  • Arrange for dispatch of documents by courier using the UPS online shipping application.
  • Keep information in the EMEA Legal Team Resource folder updated.
  • Online completion of annual learning assignments as directed through the Company's Knowledge Centre, e.g., information security, privacy, and data protection, and participate in ad-hoc workshops as part of Zebra's ongoing commitment to harmonizing the company's culture and values.
  • Provide administrative support to the team, including arranging team meetings, managing travel, and expenses.
Requirements:
  • A team-player with high energy and bags of curiosity.
  • A keen learner who can absorb information, developing new legal skills and areas of expertise quickly.
  • Some relevant experience and/or qualifications as a legal assistant or paralegal within a global commercial environment.
  • Strong MS Office skills, along with the ability and willingness to learn and use specialist tools and applications.
  • Attention to detail and accuracy is paramount, while prioritizing the workload and balancing multiple tasks in a confidential environment.
  • Ability to communicate and work with colleagues and stakeholders in countries across EMEA and North America.
  • Flexible, proactive, and agile, embracing the company's commitment to its culture and core values initiatives.
Company Benefits:
  • Competitive salary, car allowance, and company bonus.
  • 25 days holiday plus public holidays.
  • Matched pension contributions from 4.5% to 7%.
  • Private medical insurance.
  • 4 days paid time off each year for voluntary work.
  • Access to a world-class online training portal.
  • Reward and recognition scheme.
  • Free to join any of our Inclusion groups, such as Women Inclusion Network (WIN), Zebra's Millennial and Gen Z Inclusion Network (EDGE), Zebra's of All Abilities (ZOAA), Zebra Equality Alliance LGBTQ+ (ZEAL), Zebras of African Descent Inclusion Network (ZAD), and many more.

Zebra's culture is encouraging and collaborative, where employees are encouraged to learn and grow together. We are excited to hear from you

We are committed to offering equal opportunities and an inclusive & diverse working environment. Therefore, we encourage applicants from all sections of the community.

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