Senior Legal Assistant

2 months ago

Wooburn Green, Buckinghamshire, United Kingdom Zebra Full time
About the Role

Zebra is seeking a highly organized and detail-oriented Senior Legal Assistant to join our team. As a key member of our EMEA Legal Department, you will be responsible for providing administrative support to our lawyers and ensuring the smooth operation of our contract management processes.

Key Responsibilities
  • Contract Support
    • Assist lawyers with the review and negotiation of contracts, including Software-As-A-Service agreements, commercial contracts, and procurement agreements.
    • Manage the signature process for contracts and other legal documents using our electronic signing tool.
    • Upload executed contracts and amendments into our Contract Lifecycle Management Tool and maintain accurate records.
    • Provide training to other departments on contract management processes.
  • NDA Management
    • Be the main point of contact for non-standard NDA requests and support the NDA process across EMEA and North America.
    • Review and respond to requests for modifications to the standard NDA agreement.
    • Review and mark-up third-party agreements in line with Zebra's NDA policy requirements.
    • Ensure that NDAs are executed correctly and uploaded into the database.
  • Company Secretarial Compliance
    • Support the Company Secretarial Senior Legal Assistant with day-to-day company secretarial requirements, including preparation and review of minutes, consents, and other governance-related documents.
    • Receive advice and notifications from outside counsel and ensure compliance with local legislation.
    • Circulate documents for director signatures and arrange for notarizing and apostille of documents as required.
    • Support the set-up of new legal entities and branches, including mergers, liquidations, and de-registrations.
  • Miscellaneous
    • Provide training on NDA and contract management processes.
    • Arrange for the dispatch of documents using our online shipping application.
    • Keep information in the EMEA Legal Team Resource folder up-to-date.
    • Complete annual learning assignments and participate in workshops to enhance your skills and knowledge.
    Requirements
    • A team-player with high energy and a keen sense of curiosity.
    • Able to work autonomously in a fast-paced environment and prioritize tasks effectively.
    • Relevant experience and/or qualifications as a legal assistant or paralegal in a global commercial environment.
    • Strong MS Office skills and the ability to learn and use specialist tools and applications.
    • Attention to detail and accuracy is paramount.
    • Ability to communicate and work with colleagues and stakeholders across EMEA and North America.
    What We Offer
    • Competitive salary, car allowance, and company bonus.
    • 25 days holiday plus public holidays.
    • Matched pension contributions from 4.5% to 7%.
    • Private medical insurance.
    • 4 days paid time off each year for voluntary work.
    • Access to a world-class online training portal.
    • Reward and recognition scheme.

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