Executive Assistant to Chief Operating Officer

1 month ago


Birmingham, Birmingham, United Kingdom Birmingham Community Healthcare NHS FT Full time

Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive business support for our Chief Operating Officer. The successful candidate will be responsible for managing the business and administrative function for designated managers, ensuring a systematic and effective service.

Main Duties of the Job

The Executive Assistant will provide high-level business and administrative support, including diary management, minute-taking at Board level, and coordinating meetings. They will also be responsible for specific project work as required by the Director and will need to be highly organized and experienced in delivering key pieces of work.

About Us

Birmingham Community Healthcare NHS Foundation Trust is a leading provider of community healthcare services in the West Midlands. We deliver a wide range of services, including community nursing, specialist healthcare, and rehabilitation services. Our team is committed to delivering outstanding, integrated care that is rooted in our local communities.

Person Specification

Qualifications/Training

  • Excellent level of general education - English language and numerate
  • Minimum RSA II Typing/Word Processing or equivalent skills
  • Extensive Microsoft Office knowledge and usage
  • Project Management qualification or evidence of Project Management in practice

Experience

  • Relevant experience as a EA/PA/Secretary in a large complex organisation
  • Evidence of meeting management/minute taking skills at high level meetings
  • Evidence of working on own initiative to high standards against tight deadlines
  • Evidence of taking lead in delivering key pieces of work
  • Plan highly complex workload

Skills/Knowledge

  • High standard of written English
  • Excellent verbal and written communication skills including the ability to compose correspondence from dictation and written brief
  • Knowledge of producing and following through on formal, complex minutes
  • Ability to confidently administer all aspects of meeting management
  • Excellent organisational Skills
  • Excellent inter-personal and negotiating skills

Personal Qualities

  • Flexible and adaptable Approach
  • Resilience and ability to handle high workload
  • Self-motivated with a positive outlook
  • Team player


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