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Event Coordination Specialist

2 months ago

London, Greater London, United Kingdom Career Legal Full time
Position Overview

We are collaborating with a prestigious legal firm in London to identify an Event Coordination Specialist for a temporary maternity cover role. The ideal candidate will be tasked with the comprehensive planning, organization, and execution of a diverse range of events, from intimate meetings to expansive conferences, ensuring alignment with the firm's esteemed standards and strategic goals. You will benefit from the assistance of a dedicated team member.

Core Responsibilities:

  • Oversee the planning, coordination, and execution of both internal and external events, including conferences, seminars, workshops, client receptions, and social events.
  • Manage all logistical aspects of events, such as venue selection, catering, transportation, and accommodation arrangements.
  • Establish and nurture relationships with vendors and service providers.
  • Collaborate with various internal departments to guarantee seamless event execution.
  • Administer event budgets, monitor expenditures, and ensure cost-effective solutions are implemented.
  • Handle event marketing and communications, including invitations, promotional materials, and follow-up communications post-event.
  • Conduct evaluations after events to assess outcomes and pinpoint areas for enhancement.
  • Ensure compliance with health and safety regulations as well as firm policies during all events.

Qualifications:

  • Demonstrated experience as an Event Coordination Specialist or a high-performing professional in a similar capacity, ideally within a legal or professional services context.
  • Exceptional organizational and multitasking capabilities.
  • Strong communication and interpersonal skills.
  • Proficiency in event management software and the Microsoft Office Suite.
  • Ability to thrive under pressure and meet stringent deadlines.
  • Meticulous attention to detail and a proactive approach to problem resolution.
  • Willingness to work occasional evenings and weekends as necessary.

Preferred Skills:

  • Familiarity with the legal sector and its specific event requirements.
  • Experience within a multinational or US-based organization.

For further insights into this opportunity, please consider applying as appropriate.