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Facilities Compliance Specialist

3 months ago

Colchester, Essex, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

Position Overview

Join a dedicated team responsible for overseeing NHS property leasing and commercial landlord duties across North Essex and East Suffolk.

The role of the Facilities Compliance Specialist involves ensuring that all service locations meet safety standards. This includes collaborating with landlords to secure necessary statutory service and Planned Preventative Maintenance (PPM) records, while conducting thorough gap analyses of Trust mechanical assets to confirm that service contracts are adequate and fulfill all statutory requirements. The position also seeks opportunities to consolidate contracts for enhanced efficiency.

As part of the responsibilities, the successful candidate will conduct site audits, perform condition assessments, and maintain precise occupancy records. This role will serve as a key contact for maintenance-related escalations, necessitating strong interpersonal skills and the ability to communicate technical information effectively.

We are seeking a qualified individual with a background in compliance management or a similar field, capable of holding contractors accountable. Familiarity with Health and Safety regulations and statutory obligations concerning both Hard and Soft Facilities Management (FM) is essential, covering areas from fire alarm testing to national cleaning standards, as well as understanding the NHS's obligations under Health Technical Memoranda (HTMs).

Attention to detail and proficiency in IT are crucial for this role.

Main Responsibilities

  • Provide comprehensive support in collaboration with the Property Team and Landlord Management teams to ensure compliance across the portfolio.
  • Manage both straightforward and complex estate projects, monitoring performance against contractual obligations from inception to commissioning.
  • Investigate PPM requirements for mechanical systems, conducting gap analyses to ensure compliance and initiate orders as necessary.
  • Implement robust governance practices to maintain evidence of maintenance and PPM activities.
  • Develop service user briefs for potential projects, outlining user requirements, objectives, and applicable standards (HTMs and HBNs).
  • Deliver proactive updates on all projects to Property Managers and the Head of Property, executing assigned tasks as needed.

About the Organization

East Suffolk and North Essex NHS Foundation Trust provides hospital and community health services to nearly one million individuals across the region. Our committed staff deliver care from various facilities, including acute hospitals, community hospitals, and clinics.

As one of the largest NHS organizations in England, we employ over 12,000 staff members.

We are dedicated to supporting our workforce, offering extensive training and development opportunities, as well as flexible working arrangements.

In addition to aiding you in achieving your career aspirations, we provide a generous pension scheme, additional payments for unsocial hours (where applicable), 27 days of annual leave upon commencement (pro rata), and access to various NHS discounts. Our Staff Health and Wellbeing program offers a range of services.

Our philosophy emphasizes the importance of time for everyone. We strive to enhance our operations and eliminate delays for both staff and patients.

We are committed to improving our services through a partnership with a leading electronic patient record (EPR) provider, which will significantly enhance the experience for both staff and patients.

If you are enthusiastic about patient care and eager to expand your skills and knowledge, we encourage you to consider this opportunity.

Job Responsibilities

For a detailed overview of the responsibilities and duties associated with this role, please refer to the attached job description.

Candidate Profile

Experience

Essential

  • Experience in managing FM contracts and their delivery.
  • Demonstrated skills in financial management of FM contracts.
  • Familiarity with documentation and protocols necessary for contract management.
  • Experience in liaising with and supervising building and engineering contractors.
  • Proficiency in Microsoft and specialized software for data logging and report generation.

Desirable

  • Direct experience in implementing FM projects.
  • Experience within the NHS or public sector, particularly with health technical memorandums and health building notes.
  • Prior experience in a hospital maintenance environment, with exposure to various building and engineering aspects.

Qualifications

Essential

  • Relevant FM-related qualifications or demonstrable experience in NHS Estates/facilities roles.
  • Experience in FM contract management.
  • Evidence of ongoing professional development.
  • Membership in an appropriate professional body.

Desirable

  • NEBOSH General Certificate.
  • Completion of a recognized trade apprenticeship and possession of a BTEC/HNC/Diploma in Building or Engineering or equivalent.
  • Accredited HTM Competent Person Course.

Knowledge

Essential

  • Familiarity with FM/maintenance terminology.
  • Understanding of statutory legislation and relevant Codes of Practice, HTM & HBN.
  • Knowledge of Health & Safety and Safe Working Procedures.

Desirable

  • Ability to perform basic maintenance tasks, such as installing shelves or moving equipment.
  • Understanding of both in-house and contracted maintenance service provisions.
  • Certification in HTM courses, including Asbestos awareness and control of legionella.