Company Secretary Assistant

2 months ago

London, Greater London, United Kingdom Quilter Full time

Quilter Corporate Secretariat is highly regarded for its vital support to the Quilter plc Board and the boards of its subsidiaries.

We are seeking a capable and experienced Company Secretary Assistant with strong technical knowledge and skills to join our team. You will provide essential support to the Quilter businesses and core PLC activities, including year-end work.

About the Role

This role provides crucial support to key Corporate Secretariat activities across the Quilter Group. Your responsibilities will encompass:

  • Maintaining accurate statutory records for all Group entities, ensuring compliance with legal, statutory, and regulatory requirements.
  • Drafting routine board minutes, papers, and statutory forms with precision and clarity.
  • Preparing and reviewing corporate documentation such as reports and accounts, ensuring accuracy and adherence to standards.
  • Collaborating effectively with business contacts and responding promptly to ad-hoc company secretarial queries from various departments.
  • Working closely with businesses to ensure Quilter policies and procedures are implemented consistently and appropriately.
  • Providing support for corporate transactions and projects, including the liquidation of companies no longer in operation.
  • Contributing to regulatory filings managed by the team, such as close links and annual controllers reports.
  • Conducting research on technical matters and sharing your knowledge with other team members to foster a collaborative learning environment.
Supporting Quilter plc's Dual Listing

You will also play a vital role in supporting Quilter plc's listing on the London and Johannesburg Stock Exchanges. This includes:

  • Contributing to and supporting core PLC activities, including projects aligned with the overall team strategy.
  • Providing essential support for the year-end process for Quilter plc.
  • Supporting key corporate governance activities for Quilter plc, such as preparing Stock Exchange announcements for our dual-listed entity and maintaining insider lists and confidential lists.
  • Providing ad hoc support for Shareholder relations and Shareplans activity as agreed.
  • Supporting the maintenance of key departmental systems, such as Insidertrack and Diligent Board Books.
About You

We are looking for a qualified Company Secretary with 5+ years of experience gained in a professional or regulated environment. You possess strong analytical skills, meticulous attention to detail, and excellent communication abilities.

Your ability to work independently and as part of a team will be crucial to your success in this role.

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