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Theatre Production Coordinator

2 months ago

London, Greater London, United Kingdom Vital Xposure Ltd Full time
About Vital Xposure Ltd

Vital Xposure Ltd is a leading national disabled-led theatre company with a strong commitment to access and social justice. Our mission is to platform essential stories from marginalised communities, focusing on intersectional stories from a disabled perspective.

Job Title: Theatre Production Coordinator

We are seeking a part-time Theatre Production Coordinator to support our company administration, production, and communication activities. This is an entry-level role designed for someone who wants to grow professionally and take a first step in exploring a career in theatre, arts administration, touring, or producing.

Key Responsibilities
  • Company and Production Administration
    • Support diary coordination and facilitate meetings, including minute-taking
    • Handle correspondence and general enquiries
    • Coordinate logistical and access arrangements for events, meetings, and productions
    • Assist in creative planning and delivering the artistic programme
    • Act as the point of contact for artists and collaborators
    • Arrange logistics for staff, creatives, and artists on projects and tours
    • Handle access riders and accommodations
    • Coordinate documents and schedules using Microsoft Teams, One Drive, and SharePoint
  • Data Management
    • Assist with collection of data (qualitative and quantitative) for projects/productions
    • Assist with and contribute to data monitoring for evaluation and reporting
    • Maintain and update company database and contact lists
    • Support research tasks and information collation
  • Marketing / Social Media
    • Support the digital promotion of the company's work
    • Support creation, monitoring, and delivery of digital content
    • Assist in updating the company's website
    • Assist in setting up and scheduling newsletters
Requirements
  • Essential
    • Administrative skills with attention to detail and strong timekeeping
    • Good communication skills with the ability to engage with stakeholders from diverse backgrounds
    • Familiarity with social media and enthusiasm for enhancing our online presence
    • Ability to work both independently and in a team
    • Adaptability in a changing environment and practical problem-solving skills
    • Collaborative approach with an interest in engaging marginalised artists and audiences
    • Basic IT skills (Word, Excel, Outlook) or a willingness to learn
    • Willingness to pursue professional development opportunities
  • Desirable
    • Experience of working, volunteering, or participating in an arts or third sector organisation
    • Experience of working in an office environment
    • Understanding of or interest in marketing for projects/events
    • Basic web design skills
    • Interest in arts management or producing
    • Experience or interest in disability rights, disabled-led performance, or access support
    • Interest in or willingness to support environmentally friendly practices