Accounts Coordinator

4 weeks ago

Faversham, Kent, United Kingdom Newton Place Surgery Full time

Job Overview

The Accounts Coordinator role is a vital component of the financial operations within the organization, playing a significant role in the precise, effective, and efficient achievement of departmental goals. The individual in this position will be tasked with managing the processing of purchase and sales invoices, preparing bank reconciliations, and assisting in the monthly management accounting cycle.

This position necessitates strong IT capabilities and the ability to adhere to strict deadlines while collaborating within a compact team environment.

Important Notice: This job listing may be closed early if we receive a high volume of applications.

Key Responsibilities

The primary responsibilities of the Accounts Coordinator include:

  • Assisting in the management accounting process
  • Accurately generating invoices using accounting software
  • Issuing invoices for services rendered
  • Ensuring timely payment of invoices and addressing any related inquiries
  • Reviewing income and expenditure reports, identifying discrepancies, and rectifying issues while informing the finance manager as necessary
  • Reconciling the accounting system - QuickBooks
  • Maintaining an efficient system for managing petty cash and checks
  • Supporting procurement and credit control activities
  • Coordinating monthly payroll adjustments to ensure timely submissions
  • Preparing practice claims and associated documentation as directed by the finance/business manager
  • Reconciling monthly claims data
  • Assisting with pension submissions and updating pension records
  • Presenting financial forecasts to partners as required
  • Ensuring robust financial controls are established and adhered to
  • Briefing the management team on financial implications of contractual and legislative changes affecting the organization
  • Fostering effective working relationships with relevant stakeholders to ensure equitable resource allocation

Additional Responsibilities

In addition to the primary duties, the Accounts Coordinator may be asked to:

  • Act as a deputy for the finance manager during their absence
  • Serve as the main point of contact for finance-related inquiries
  • Participate in audits as requested by the finance/business manager
  • Attend and contribute to practice management meetings
  • Engage in any external meetings relevant to the role of Accounts Coordinator

Candidate Profile

Qualifications

Essential

  • Strong educational background with excellent literacy and numeracy skills

Desirable

  • Degree-level education in healthcare or business
  • AAT accounting qualification

Experience

Essential

  • Prior experience in a similar finance/accounts assistant role
  • Proficiency in data analysis and report generation
  • Familiarity with accounting software

Desirable

  • Experience in a healthcare environment
  • Background in financial planning and forecasting
  • Knowledge of primary care financial operations

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