Office Coordinator

7 days ago


Guildford, Surrey, United Kingdom Essential Employment Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Essential Employment. As an Administrative Support Specialist, you will provide comprehensive administrative support to our team, utilizing office technology and systems to ensure seamless day-to-day operations.

Key Responsibilities:

  • Provide administrative support to the team: Assist with tasks such as data entry, document preparation, and filing.
  • Manage office systems: Maintain and update databases, computer records, and other administrative systems.
  • Communicate with internal departments: Respond to telephone calls and emails, and action as required.
  • Process invoices: Ensure timely and accurate processing of invoices.
  • Maintain filing systems: Organize and maintain all relevant filing systems.
  • Provide support to other teams: Assist with tasks as required, such as arranging meetings and taking minutes.
  • Scanning and uploading documents: Upload documents to the intranet document library.
  • Correspondence: Prepare and send correspondence as required.

Requirements:

  • Full-time role: This is a full-time position, working on a temporary contract basis.
  • Essential skills: Strong organizational and communication skills, with the ability to work independently and as part of a team.
  • Technical skills: Proficient in office software and systems, with the ability to learn new systems quickly.


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