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Part Time Office Coordinator
2 months ago
Job Title: Part Time Office Coordinator
Job Summary:
We are seeking a highly organized and proactive Part Time Office Coordinator to join our team at Office Angels. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our office facilities and providing exceptional support to our employees.
Key Responsibilities:
- Facilities Management:
- Coordinate building maintenance, repairs, and services to ensure a safe and healthy work environment.
- Manage parking logistics and rental agreements to optimize parking capacity.
- Organize security services, cleaning contractors, and building inspections to maintain a secure and clean office.
- Negotiate contracts and prices with vendors and service providers to ensure cost-effectiveness.
- Maintain defibrillator, oversee fire safety measures, and schedule training to ensure compliance with regulations.
- Monitor and replenish first aid kit equipment to ensure a safe and healthy work environment.
- Employee Support:
- Address office/facilities queries and assist with employee business travel and accommodation.
- Office Supplies Management:
- Monitor and order office stationery, furniture, computer equipment, and kitchen consumables to ensure a well-stocked office.
- Manage supplier accounts to optimize purchasing power.
- Visitor Support:
- Provide general support to visitors, including issuing visitor passes and parking permits.
- Place catering orders for external meetings and events.
- Event Co-ordination:
- Research, book, and organize employee events to promote team building and morale.
- Place catering orders for internal employee lunches, meetings, and events.
- Ad Hoc Tasks:
- Assist with other facilities/office/health and safety-related tasks or projects as assigned.
Requirements:
- Previous experience in a similar role is advantageous.
- Educational qualifications demonstrating proficiency in English language and Mathematics.
- Excellent organizational, multitasking, prioritization, and time management skills.
- Proactive approach to problem-solving.
- High attention to detail and flexibility.
- Strong interpersonal and communication skills.
- Ability to work independently and raise matters to senior managers when necessary.
- Proficiency in Microsoft Office and e-literacy.
- Strong understanding of office systems and processes.
