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Strategic Event Coordinator

2 months ago

London, Greater London, United Kingdom Chesamel Group Full time
Job Description

About Chesamel Group


Chesamel Group is a leading Business Transformation Consultancy that provides end-to-end solutions through human ingenuity and advanced technology to drive positive change for a better future.

We listen with intent, connect brilliant minds, develop bold ideas, and create solutions so our partners achieve extraordinary success. Which is why some of the world's biggest and best-known tech companies choose to work with us.


We deliver marketing transformation to our clients either via:

  • Embedding consultants directly with our clients to deliver exceptional integrated marketing solutions, or
  • Via our marketing hub which acts as a one-stop-shop to clients and provides fully scoped, end-to-end delivery and execution of high quality marketing campaigns across both B2B and B2C activations.


Headquartered in London, our presence expands across 17 countries globally.

Our mission is to empower businesses to drive extraordinary growth through innovative solutions and expert guidance.


The Role

This is a critical position within our Chesamel Group team, responsible for the successful execution of a high-profile pilot programme aimed at driving strategic engagement with key accounts.

The Marketing & Events Project Manager will be responsible for the end-to-end coordination and logistics of approximately 100 events, including workshops, preliminary meetings, and C-level engagements.

This position requires strong organisational skills, proactive communication, and the ability to manage multiple tasks simultaneously in a fast-paced environment.


Key Responsibilities


Event Planning & Logistics:


  • Coordinate all aspects of event planning, including venue selection, catering, A/V setup, and materials preparation.
  • Collaborate with the business' account teams and strategic partners to ensure seamless event execution.
  • Manage event scheduling and resource allocation, ensuring optimal utilisation of resources.
  • Track and manage event budgets, ensuring adherence to financial guidelines.
  • Process invoices and purchase orders related to event expenses.


Stakeholder Communication:


  • Liaise with internal stakeholders (sales teams, account teams, leadership) to gather event requirements and ensure alignment on objectives.
  • Communicate event details and logistics to attendees, including invitations, confirmations, and reminders.
  • Build and maintain relationships with external vendors and partners.


Scheduling & Coordination:


  • Work closely with sales teams to identify and invite target accounts for events.
  • Manage attendee RSVPs and track attendance.
  • Coordinate schedules and availability of internal and external participants.
  • Proactively address scheduling conflicts and ensure efficient use of time.


Programme Support:


  • Assist with the development and execution of event content and agendas.
  • Coordinate with strategic partners to deliver engaging and informative sessions.
  • Support the collection and analysis of event feedback and data.


Requirements:


Proven experience in event planning and administration, ideally in a B2B Tech space environment.

  • Excellent organisational and time management skills, with the ability to prioritise and manage multiple tasks simultaneously.
  • Strong communication and interpersonal skills, both written and verbal.
  • Proactive and self-motivated, with the ability to take initiative and work independently.
  • Experience working with cross-functional teams and external stakeholders.
  • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and other relevant event management tools.
  • Familiarity with the technology industry and cloud computing is a plus.