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Administrative Reception Specialist
2 months ago
Contract Type: Permanent, Term Time, Monday – Friday, 40 Hours per week.
Salary: £11.44 per hour / £20, .96 per annum
About Cambian Group:
Cambian Group is dedicated to providing a comprehensive approach to Education, Care, and Clinical support for young individuals aged 8 to 18 years. Our services cater to those with a variety of needs, including Autistic Spectrum and associated complex challenges.
Our facility is set in a picturesque landscape, offering ample opportunities for outdoor learning and exploration, including gardens, trails, and creative spaces designed to foster the growth and imagination of our young people.
Position Overview:
We are seeking a proactive and organized individual to become a vital part of our team. As the first point of contact, you will manage reception duties and administrative tasks, ensuring a welcoming and professional atmosphere at all times. You will be joining a skilled administrative team committed to providing efficient support for the smooth operation of our organization.
Main Responsibilities:
- Welcome visitors with a friendly and professional demeanor.
- Coordinate with staff and students to ensure visitors are comfortable and informed during their wait.
- Handle incoming calls with professionalism, directing them appropriately.
- Accurately record and relay messages in a timely manner.
- Manage the signing in/out process, maintaining compliance with Health and Safety regulations.
- Assist during open days by greeting visitors and providing necessary information.
- Support the provision of refreshments for meetings and visitors as needed.
- Maintain an accurate central shared calendar.
- Perform accurate duplication, scanning, and distribution of documents.
- Ensure the reception area is safe and welcoming for all visitors.
- Handle incoming and outgoing mail efficiently.
- Uphold confidentiality at all levels.
- Demonstrate effective multitasking and time management skills.
- Support students in gaining work experience in a reception role.
Ideal Candidate Profile:
The successful candidate will be:
- Dedicated to providing exceptional customer service.
- A positive role model with a consistent approach.
- Innovative, engaging, and enthusiastic.
- A creative thinker with the ability to implement ideas effectively.
- An excellent communicator and collaborative team member.
Note: An Enhanced DBS check and reference verification will be conducted in accordance with government regulations and best practices for safer recruitment. We are committed to promoting equal opportunities and addressing any discriminatory practices.
We will also conduct online searches of shortlisted candidates as part of our safeguarding procedures, ensuring that the process is free from bias and discrimination.
