Administrative Support Specialist

2 days ago

ChesterleStreet, Durham, United Kingdom Pacer Staffing Full time

Job Title: Administrative Support Specialist

Location: Pacer Staffing

Duration: 12 to 18 Months

Shift hours: 1st Shift

Summary:

  • Provides intermediate level administrative support to a department or Service Center.

Key Responsibilities:

  • Answers incoming calls and greets visitors; manages mail and correspondence; performs data entry and word processing tasks; maintains accurate and up-to-date files and records.
  • Prepares and submits purchase orders and voucher requests; tracks and reconciles invoices; interfaces with vendors and suppliers.
  • Provides exceptional customer service; responds to routine inquiries; resolves issues and provides follow-up as needed.
  • Performs other support duties specific to the functional department.
  • Maintains spreadsheets and databases; performs data analysis and prepares reports.
  • Secondary responsibilities may include:
  • Reviewing budgeted vs. actual expenses for variances; tracking expenses.
  • Reconciling corporate credit card statements; entering financial data into Oracle HCM or forwarding to Accounts Payable.
  • Coordinating meetings and events; sending invitations and reminders; arranging for refreshments and audiovisual equipment.
  • Monitoring open and pending work orders.
  • Serving as a central point for information requests and distribution within the department or service center.

Requirements:

  • High school diploma or equivalent.
  • 24 years of support or administrative experience or equivalent academic education and experience.
  • Intermediate proficiency in MS Office Suite.
  • Basic proficiency in Oracle Financial and Human Resources.
  • Ability to communicate effectively with all levels of a diverse organization.
  • Flexibility and diligence.
  • Strong execution, collaboration, and relationship-building skills.
  • Industry knowledge and business acumen.
  • Honoring corporate values and standards.
  • Working conditions: light duty.
  • Keyboarding: 60-80% constant.
  • Travel: minimal as needed (valid driver's license required).

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