Conveyancing Administration Manager

4 weeks ago


Farnborough, Hampshire, United Kingdom 2i Recruit Full time
Job Title: Administration & Academic Manager

This is a key role within our Residential Property department, responsible for managing the admin team and overseeing administrative functions to ensure accuracy. The successful candidate will have at least 4 years' experience working within a conveyancing department and possess excellent organisational skills.

Key Responsibilities:
  • Lead and develop the admin team to provide an exceptional support service to clients
  • Train and develop existing and new staff members
  • Recruit new team members within the admin team
  • Prepare agenda, minutes, and data for departmental meetings
  • Manage the diary and scheduling for the Head of Department
  • Oversee the billing process each month
  • Conduct administration meetings and provide feedback to the Head of Department
  • Prepare for departmental business development meetings on a monthly basis and provide feedback to the Head of Department and Business Relationships Manager
  • Liaise with clients and agents to maintain relationships to the highest standards
  • Receive and check mortgage offers, liaise with clients and lenders on enquiries
  • Chase clients for deposits and signed papers, and prepare files for exchange
  • Handle all post-completion matters up to post-registrations
  • Close abortive files
  • Occasionally create quotes and open files during peak periods
  • Draft and send out papers on sales
  • Administer relevant transaction documentation within the department
  • Create and maintain accurate records of transactions
  • Conduct audits of information held on internal systems
  • Adhere to internal and external compliance requirements
Experience and Skills Requirements:
  • A minimum of 4 years' previous experience of Conveyancing Administration is essential
  • Team management experience
  • Ability to build and lead a team in a fast-paced environment
  • Exemplary attention to detail
  • Robust and practical organisation skills
  • Capable of working independently
  • Can-do attitude
  • Proactive approach to matters
  • Clear and confident communication
  • Excellent customer service skills


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