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Senior Administrative Coordinator
2 months ago
Job Overview
We are seeking a Senior Administrative Coordinator to provide high-level, professional, and confidential administrative support to designated directors within our organization.
This position serves as a key point of contact for all staff, stakeholders, and the public, ensuring effective communication and coordination across various levels.
Key Responsibilities
In the role of Senior Administrative Coordinator, you will demonstrate exceptional interpersonal and organizational abilities, coupled with a high level of discretion and sensitivity. Your experience in handling confidential information will be crucial as you build strong working relationships within your directorate and across the organization.
You will collaborate with a dynamic team to deliver a wide range of administrative functions, including:
- Managing complex scheduling and diary arrangements for directors.
- Overseeing all correspondence and utilizing initiative to respond appropriately.
- Drafting and proofreading documents to ensure clarity and accuracy.
- Preparing directors for meetings and ensuring they are well-informed on relevant matters.
About Our Organization
Yorkshire Ambulance Service NHS Trust operates across a diverse geographical area, serving a large population and striving to provide timely and effective healthcare responses. Our workforce, comprising over 7,100 staff and 1,300 volunteers, is dedicated to delivering essential emergency and healthcare services.
We are committed to being an employer of choice, continuously enhancing our offerings in health and wellbeing, benefits, and flexible working arrangements.
Job Duties
The successful candidate will be expected to:
- Exercise independent judgment and initiative in daily support for directors.
- Manage complex diary schedules and prioritize conflicting demands effectively.
- Support and attend meetings, ensuring accurate minutes are recorded.
Qualifications and Skills
Essential Qualifications
- Degree-level education or equivalent experience in business administration.
Required Skills
- Advanced keyboard proficiency and experience in audio typing.
- Proactive mindset with the ability to identify areas for improvement.
- Proficiency in Microsoft Office Suite.
Experience
Essential Experience
- A minimum of three years in a high-level business support role within a corporate setting.
- Experience in managing complex diaries and email correspondence.
- Experience in supporting director-level meetings and producing minutes.
Desirable Experience
- Experience in supporting executive or board-level positions.
