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Administrative Assistant

2 months ago

London, Greater London, United Kingdom Gordon Yates Limited Full time

Job Summary

Gordon Yates Limited is seeking a highly organized and detail-oriented individual to support the Training team as a Specialty Training Administrator. This is a temporary opportunity to provide cover within the team, working on a hybrid schedule with a mix of remote and in-office work.

Key Responsibilities

  • Provide guidance and support to applicants and assessors on the College's 'Equivalence' (CESR) process, ensuring a smooth and efficient experience.
  • Coordinate the timely review, assessment, and recommendations of all CESR applications, maintaining accurate records and reports.
  • Attend meetings with the business and deliver reports, providing clear and concise interpretations of data and recommendations.
  • Represent the company at stakeholder meetings relating to CESR, fostering strong relationships and communication.
  • Process requests and applications from trainees taking time out of the training program, calculating training completion dates for approval and advising applicants and trainers on the outcome.
  • Provide secretarial support to allied committees and chairpersons, including drafting agendas, preparing papers, coordinating logistical arrangements, taking and reporting minutes, and processing general correspondence.

Requirements

  • Intermediate-level skills with Microsoft software, including Word, Excel, PowerPoint, and Outlook.
  • Experience in providing secretarial support to formal committees, including minute-taking.
  • Database management skills with the ability to adapt to bespoke systems (training will be provided) and utilize them effectively.
  • Detailed written and verbal communication skills.